Executive Assistant to The Provost - Hanover, United States - Dartmouth College

Dartmouth College

Verified Company

Hanover, United States

8 hours ago

Posted by:

Mark Lane

beBee recruiter

Position Purpose

Reporting to the Provost, the
Executive Assistant will plan, provide oversight for, and support key strategic and operational initiatives on behalf of the Provost Office. The key responsibilities of the
Executive Assistant include highlevel support and office management for the Provost. The Executive Assistant manages projects under the purview of the Provost and Senior Associate Provost.
The
Executive Assistant works closely with the Senior Associate Provost and office colleagues to continually improve the operation of the Provost's office, filters and summarizes information flowing to and from the Provost, ensures the Provost is responsive to requests and inquiries and is prepared for meetings and events, serves as a liaison between the Provost Office and a wide range of internal and external constituencies at all levels, and tracks the Provost's "whole agenda."
Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience
Required Qualifications
Skills, Knowledge and Abilities
Five years of relevant highlevel or executive support experience in a fastpaced and highly demanding environment in a complex organization.
Knowledge of scheduling principles and procedures and excellent calendar management skills, including the coordination of complex executive travel and meetings.
Strong organizational skills and the ability to set priorities and adhere to deadlines.
Experience in planning and executing events and programs, ensuring the smooth operation of all aspects of meetings and events.
Ability to anticipate collaborative needs of a diverse organizational structure.
Exceptional communications and interpersonal skills.
Attention to detail and accuracy.
Demonstrated writing and proofreading skills.
Demonstrated skill in problemsolving, decisionmaking, and troubleshooting.
High degree of flexibility, integrity, discretion, and tact.
Proven ability to maintain confidentiality and to handle highly sensitive information.
Ability to obtain and maintain Dartmouth Driver Certification.
Availability to work occasional nights and weekends.
Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Mary-Ella ZIetz
Department Contact Phone NumberDepartment Contact for Cover Letter and Title*
David F. Kotz, Provost
Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a preemployment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, nondiscriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants

Additional Instructions

Description

_Direct Support of Executive Leadership_

Provides executive support and calendar/office management to the Provost including scheduling and organizing complex activities such as meetings, travel, and expense submission followup; tracks relevant deadlines, logistics, documentation, followup, and develops solutions as needed for projects; facilitates, attends, and participates in meetings as required; drafts and distributes correspondence on behalf of the Provost; regularly handles confidential or sensitive information and exercises discretion concerning its disposition.
Prioritizes and facilitates Provost and interactions with stakeholders.

Percentage Of Time

_Projects, Information Management, and Communication_

Leads special projects and various activities; establishes and maintains activity and program files and data sets to ensure accuracy and accessibility of information; creates timely and accurate reports, extracting data from multiple sources.
Coordinates dep