Jobs
>
Irvine

    Assistant Community Association Manager - Irvine, United States - The Management Trust

    The Management Trust
    The Management Trust Irvine, United States

    1 week ago

    Default job background
    Description
    Category Property Management Description The Management Trust

    Position Title:
    Assistant Community Association ManagerLocation: Irvine, CA

    Reporting To:
    Division Vice President of Community ManagementStatus: Non-Exempt, Full-TimeSalary: $ $25.00


    DOECOMPANY PROFILE:
    The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients' needs, not merely reacts to them.

    We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation.

    Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.


    EMPLOYEE OWNER POSITION PURPOSE:


    This is junior support role in community association management providing a variety of administrative support functions as part of a larger Community Management team.

    Division leadership will guide and mentor the ACAM and may partner the ACAM with one or more Community Managers to discharge duties in support of client assignments.


    JOB DUTIES AND RESPONSIBILITIES:

    Support completion of regularly scheduled site reviews and project walks for assigned portfolio as needed Prepare custom letters, custom notices, newsletters, flyers, and customer letters for internal and external client needs at the direction of the Community Manager Review governing documents and gain familiarity with Association rules and guidelines Document System information with community information including: vendor contracts, Service contracts, Board/Committee Information, and Association information as a result of Association actions Maintain Annual calendar and maintenance schedules as system reminders in accordance with governing documents Assist CAMs with special projects for association needs, including research and custom administrative work; this may include participating in occasional site inspections Attend periodic meetings for minute taking, action lists, and others (such as annual membership meetings) to assist with balloting and check-in Assist Board and homeowners with question pertaining to the Association, projects, or community guidelines Provide support in Association fiscal management, including, but not limited to: reviewing and approving invoices, coordinating tax preparation and coordinating reserve study updates Review and submit requests for vendor bids and contracted services Create RFP specification comparison charts in accordance with company guidelines Initiate TRAC program for large scale projects Assist CAM with preparation of Board packets, agendas, and calendars in preparation for scheduled meetings Communicate in-person, telephone, and/or via email to Board members, homeowners, and vendors regarding community business in a timely manner Manage Association records requiring signature and store in appropriate location Assist CAMs with meeting follow-up action items, including draft minutes In CAM absences, oversee basic emergency vendor needs (i.e.

    contacting a plumber for an emergency) Run reports and create custom reports using internal software platforms Draft and distribute Association communications and updates Monitor outstanding items for assigned community to avoid unnecessary delays and backlog, complete follow-up activities with internal and external partners to complete client action items


    QUALIFICATIONS:
    High School Diploma (or equivalent); Associate's Degree preferred Work independently, with little oversight, and with accountability to management for the end result achieved Ability to identify and prioritize tasks Highly organized and able to monitor records for pending deadlines Ability to multi-task and provide support to one or more community managers Ability to read and discern information from Association governing documents in order to maintain system information and synthesize community requirements into easy to understand outlines and profiles Ability to utilize technology including phone systems, multiple web-based applications, reports, and office equipment to efficiently discharge tasks Strong written and verbale communication skills Experience with Microsoft Office suite of products including intermediate understanding of Outlook, Word, and Excel Ability to be level-headed when presented with difficult customer questions or verbal situations and navigate conversations in a highly professional manner to best represent fellow team members and The Management Trust Ability to provide high-level customer service with astute attention to detail and organization Must be a team player Adaptable and dependable with a solid attendance record Professional and respectful demeanor with all staff and guests at all times


    SPECIAL POSITION REQUIREMENTS:
    Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings at client locations Must be able to drive in the dark if required Must have and maintain a valid driver's license, vehicle insurance, and driving record in compliance with Company policy


    ESSENTIAL FUNCTIONS:
    Use standard office equipment, including: computer, phone, tablet, smart phones, web-based systems, Microsoft Office product, copier/scanner, etc. Ability to stand and walk properties, at ground level, for up to 4 hours as needed to support clients Be stationary for periods of time Relocate up to (25) pounds Travel to and from offsite client locationsSUPERVISES OTHERS? IF SO,


    LIST:
    NoneSCHEDULE &


    TRAVEL:
    Monday-Friday from approx.

    8:00 am-5:00 pm This position may require occasional long hours to meet business needsThe Management Trust is an Equal Opportunity employer.

    We celebrate and support diversity.
    TMT reserves the right to modify this job description at any time based on business need.
    Division TMT-01-SOUTHERN CALIFORNIA Location CA
    • IRVINE
    • BRANCH (DIV 01/SOCAL) EOE Statement We are an Equal Employment Opportunity employer.
    All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. We celebrate and support diversity.
    The Management Trust reserves the right to modify any job description at any time based on business need.
    EmailNone Specified This position is currently accepting applications.
  • TRC Companies, Inc.

    Associate Project Manager

    1 day ago

    TRC Companies, Inc. Irvine, United States Full time

    About Us · Groundbreaker. Game changer. Pioneer. · TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to r ...

  • TP-Link USA Corporation

    Associate Manager of Accounting ONSITE

    2 weeks ago

    TP-Link USA Corporation Irvine, United States Full time

    Associate Manager of Accounting · TP-Link is a leading provider of consumer Wi-Fi networking products. We continuously develop new products and technologies that transform the way people connect. Our networking expertise uniquely positions us as a leader in emerging technologies ...

  • Ameriprise Financial

    Associate Branch Manager

    1 week ago

    Ameriprise Financial Irvine, United States

    Maintain or build personal wealth management practice serving clients through the Ameriprise Client Experience (ACE). Lead from the front and be a role model for others in how you serve your clients and run your practice. Drive profitable organic gro Branch Manager, Associate, Ma ...

  • Strategic, LLC

    Associate Brand Manager

    2 weeks ago

    Strategic, LLC Irvine, United States

    At our company the Associate Brand Manager will play a vital role in being the primary liaison with our customers. We take pride in the relationships we build and gaining their loyalty for long time service providers. Our team works within the telecommunications industry to incre ...

  • The Habit Burger Grill

    Associate Facilities Manager

    1 week ago

    The Habit Burger Grill Irvine, United States

    Support the operations team in maintaining the restaurant facilities including all fixtures, furniture, and equipment Utilize the service automation ServiceChannel work order platform to manage all repairs and maintenance (work orders, proposals, and Facilities Manager, Manager, ...

  • Weedmaps

    Production Associate Manager

    1 week ago

    Weedmaps Irvine, United States

    Production - Associate Manager (Onsite) · Overview: · Weedmaps is seeking a dynamic and experienced Production Manager to join the Merch & Apparel Team. The ideal candidate will be responsible for overseeing the production process, ensuring that products are manufactured efficie ...

  • Advanced Sterilization Products

    Associate Product Manager

    2 weeks ago

    Advanced Sterilization Products Irvine, United States

    The Associate Product Manager will lead life cycle management for the specific product lines. The portfolio may include set of capital devices and consumables, data solutions, and service solutions. · Responsibilities: · Under limited supervision, and in accordance with all app ...

  • The Habit Burger Grill

    Associate Facilities Manager

    5 days ago

    The Habit Burger Grill Irvine, United States

    Job Description · ESSENTIAL JOB FUNCTIONSSupport the operations team in maintaining the restaurant facilities including all fixtures, furniture, and equipment · Utilize the service automation ServiceChannel work order platform to manage all repairs and maintenance (work orders, p ...

  • The Management Trust

    Associate Vice President of Community Management

    3 days ago

    The Management Trust Irvine, United States

    The Management Trust · Position Title: Associate Vice President of Community Management · Location: Irvine, CA · Reporting To: Vice President of Community Management · Status: Exempt, Full-Time · Salary: $95,000-$110,000 DOE · COMPANY PROFILE: · The Management Trust is a communi ...

  • RETS Associates

    Asset Management Associate, Seniors Housing

    6 days ago

    RETS Associates Irvine, United States

    RETS has been retained by a Real Estate Private Equity company to hire an Associate, Asset Management on their Seniors Housing portfolio. The asset manager associate will play an important role in the firm by executing on business plans to will directly support one vice president ...

  • The Habit Burger Grill

    Associate Manager, Field Finance

    3 weeks ago

    The Habit Burger Grill Irvine, United States

    The objective of this job is to support our restaurant teams to improve unit level sales and margins. It is a highly collaborative role within the finance team that works closely with operations to identify outliers, provide insights, act as a stewar Associate Manager, Field, Fin ...

  • TP-LINK

    Associate Manager of Accounting ONSITE

    1 week ago

    TP-LINK Irvine, United States

    Associate Manager of Accounting · TP-Link is a leading provider of consumer Wi-Fi networking products. We continuously develop new products and technologies that transform the way people connect. Our networking expertise uniquely positions us as a leader in emerging technologies ...

  • TP-Link USA Corporation

    Associate Manager of Accounting ONSITE

    11 hours ago

    TP-Link USA Corporation Irvine, United States

    Job Description · Job DescriptionAssociate Manager of Accounting · TP-Link is a leading provider of consumer Wi-Fi networking products. We continuously develop new products and technologies that transform the way people connect. Our networking expertise uniquely positions us as ...

  • PSG Global Solutions Careers

    Associate Manager of Training and Development

    1 week ago

    PSG Global Solutions Careers Irvine, United States

    Apply now and our proprietary system will quickly have you in front of a live recruiter. · The Opportunity · Description · We're looking for an Associate Manager of Training and Development, working in Pharmaceuticals and Medical Products industry in 2525 Dupont Drive, Irvine, ...

  • Inari Medical

    Associate Medical Education Manager

    5 days ago

    Inari Medical Irvine, United States

    · The Associate Medical Education Manager works with minimal supervision, managing all aspects of customer facing education programs in conjunction with the Medical Education Managers. This includes communication, development of curriculum, and onsite support of all training and ...

  • Ingram Micro

    Associate Marketing Account Manager

    6 days ago

    Ingram Micro Irvine, United States

    It's fun to work in a company where people truly BELIEVE in what they're doing · Ingram Micro is the business behind the world's brands reaching nearly 90 percent of the world's population. Our market reach, diverse solutions portfolio, and digital platform Ingram Micro Xvantage ...

  • Microchip Technology Incorporated

    Associate Client Engagement Manager

    3 weeks ago

    Microchip Technology Incorporated Irvine, United States

    Are you looking for a unique opportunity to be a part of something great? Want to join a 20,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportuni ...

  • Taco Bell

    Associate Manager, Customer Analytics

    1 day ago

    Taco Bell Irvine, United States

    Who is Taco Bell? · Taco Bell was born and raised in California and has been around since 1962. We went from selling everyone's favorite Crunchy Tacos on the West Coast to a global brand with 8,200+ restaurants, 350 franchise organizations, that serve 42+ million fans each week ...

  • Bandai Namco Entertainment America Inc.

    Associate Brand Manager, GUNDAM

    2 days ago

    Bandai Namco Entertainment America Inc. Irvine, United States

    Job Description · Job DescriptionPOSITION SUMMARY · The GUNDAM brand is one of BANDAI NAMCO's most cherished and recognized IPs and we are seeking a marketing professional to expand product marketing support for GUNDAM games and maintain a productive and engaging relationship wit ...

  • The Habit Burger Grill

    Associate Manager, Field Finance

    3 weeks ago

    The Habit Burger Grill Irvine, United States

    WHO WE ARE? · HABIT stands for Hospitality, Attitude, Be Your Best, Integrity, and Teamwork. At the Habit Burger Grill, our people make the difference, which is why since 1969, we've prided ourselves on being a people-first culture where each of us is celebrated for bringing our ...