Executive Assistant/office Manager - San Francisco, United States - Mochi Health

Mochi Health

Verified Company

San Francisco, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

In a world where healthcare can feel like a maze of bureaucracy and frustration, Mochi Health offers a refreshing oasis.

We're not just another telehealth clinic - we're on a mission to rewrite the script on healthcare, starting with the most overlooked areas of medicine.

With a dream team of top-tier providers, a commitment to evidence-based practices, and a flair for efficient design, we're reshaping the landscape of patient care across the US.

As a rapidly growing telehealth obesity clinic, our goal is to make weight management accessible and affordable for everyone. Founded by the visionary Dr.

Myra Ahmad and supported by a team of exceptional founders and medical professionals, we aim to deliver holistic, patient-centered care that truly makes a difference.

As our team expands rapidly, we're proud to call San Francisco our home.

Ready to join a team that's changing the game in healthcare? Come be a part of something big at Mochi Health

The Role:

As an Executive Assistant and Office Manager, you're at the center of the team's business operations and activities, and are relied upon to keep the team moving in a positive, forward direction.

You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team's projects.

You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors.

In this role you will also manage the day-to-day operations of the office and help keep teams efficient, happy and productive.

Responsibilities:

Perform an extensive array of core administrative tasks:
Effectively manage and maintain calendars for Leadership.
Book travel and manage expenses.
Create, organize and maintain team mailing lists, folders, drives.
Organize, plan and execute team events.
Respond to questions and requests for information by employees and guests, connecting people with the right resources.
Responsible for greeting executive's guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
Attend team meetings and track action items, assist with daytoday projects, help build and improve processes and systems.
Ensure office is maintained and supplies are in stock

Requirements:

Bachelor's degree and 4+ years of relevant work experience
- direct executive support, project management or event planning experience.

Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
Experience implementing systems, processes, or programs that increase efficiency.
Positive, cando attitude and willingness to jump into a myriad of projects. Resourceful selfstarter that is curious, asks questions and can make logical, proactive decisions in a fastpaced and demanding environment.
Extreme attention to detail, organized and responsive.
Generally IT savvy
Experience working with all levels of management, employees, vendors and customers

Benefits:

Medical/Dental/Vision Insurance
Company Paid Life Insurance
401k with Company matching
Competitive PTO and Company Holidays
Team lunches to facilitate bonding and connection
Emphasis on Wellness: Group activities, mindfulness exercises, physical exercise
Frequent office hangouts and meetups outside of work

This role will be onsite 5 days a week in our San Francisco office.