Part Time Human Resource Assistant - Elkhart, United States - The City of Elkhart

The City of Elkhart
The City of Elkhart
Verified Company
Elkhart, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Part time
Description

CITY OF ELKHART - JOB DESCRIPTION

DEPARTMENT

  • Human Resources
    POSITION
  • Human Resource Assistant
  • Part Time
    DIVISION
  • Administrative
    STATUS
  • Part Time
    CATEGORY
  • Hourly
    FLSA
  • Nonexempt
    REPORTS TO


  • Human Resources

  • Department Head
    DATE
  • 2024
    JOB SUMMARY
  • Provide administrative support services to the Human Resources department. This position requires complete confidentiality and cooperation with members of the department, city employees, and the public.
    PRINCIPAL DUTIES AND RESPONSIBILITIES
  • Answer telephone, direct calls, take messages, and greet visitors.
  • Pick up, deliver, and distribute departmental mail.
  • Provide administrative support to the HR Department:
  • Assist with maintaining personnel files.
  • Complete Verifications of Employment requests in timely manner
  • Assist with tracking seasonal employees.
  • Process Account Payables.
  • Record/receipt insurance payments.
  • Record injury reports in OSHA website.

OTHER DUTIES AND RESPONSIBILITIES

  • Assist Human Resources staff with filing and other clerical duties.
  • Assist with maintaining Human Resources forms.
  • Assist with tracking seasonal employees for Human Resources.
  • Provide back up for Human Resources staff as needed.
  • Other duties as needed in cooperation with other staff members.

EDUCATION AND EXPERIENCE

  • Minimal high school diploma or G.E.D. equivalent.
  • Previous office experience preferred.
  • Must have good organizational and computer usage skills.
  • Must be detailed orientated.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to organize and prioritize work utilizing a high degree of confidentiality.
  • Knowledge of standard office equipment and procedures, as well as good grammar, spelling, and punctuation.
  • Knowledge of City government and its various departments.
  • Ability to communicate effectively with other employees as well as the public in both written and oral skills.

PHYSICAL, MENTAL, AND VISUAL SKILLS

  • Normal vision with or without corrections.
  • Ability to work with a pleasant personality and with all types of people
  • Ability to physically perform tasks listed above with or without accommodation

WORKING CONDITIONS

  • Work is performed in a 28 hours per week standard office environment.

POST OFFER TESTING REQUIRED

  • The City of Elkhart is a Drug Free Workplace. Therefore, successfully passing a post offer drug screen is required (random drug testing may be conducted after employment).
  • Background checks producing acceptable BMV and criminal history reports required.

POLICY STATEMENT

  • The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described in this job description to perform the principal duties, responsibilities and essential job functions.
  • This job description is intended to describe the general nature and level of work being performed by the incumbent. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and "other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
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