Intake / Docket Clerk - Oakland, United States - U.S. District Court - Northern District of California

Description

POSITION OVERVIEW
Intake Clerks are responsible for helping customers at the front desk and telephone callers to the main line. They assign judges to new attorney case openings, reassign cases and assign judges for newly filed criminal proceedings. The Intake Clerk is the main cashier for the office.

Docket Clerks perform various functions and are responsible for docketing, maintaining and processing case information, and managing the progression of cases to final disposition, in accordance with approved internal controls, procedures, and rules.

Docket Clerks at this level are fully proficient at managing the progression of cases to final disposition.

They are responsible for noticing, managing the progression of cases, maintaining official case records, monitoring the completion of required procedural steps, reviewing filed documents to determine conformity and taking appropriate action, ensuring that all orders are automated entries are appropriately and accurately docketed, and making summary entries on the docket of all documents and proceedings.

• Make summary entries of documents and proceedings. Receive and docket terminating document. Perform quality control on chambers and attorneydocketed entries. Prepare and distribute clerk's notices and deficiency notices. Set schedules for briefing and record preparation.
• Accept, review and process documents. Review filed documents to determine conformity and take appropriate action and follow up with rules, practices and filing requirements. Prepare correspondence regarding file inquires, docket sheets, and other file request information. Check for prior or prohibited filing. Monitor for release of exhibits and sealed documents. Verify and issue summons.
• Process notices of appeals, and appealrelated documents. Process opinions and close appeals.
• Perform criminal and civil docketing making summary entries on all documents and proceedings.
• Provide information to public, bar, and the court.
• Operate a variety of copying and records equipment. Answer and route incoming calls.
• Provide basic information to public, bar, and the court.
• Provides case opening, cashiering, and other assistance as needed to the Intake Unit.
• Perform other duties as assigned.

QUALIFICATIONS

Minimum Qualifications:

The successful applicant must have two years specialized experience, including at least one year specialized experience at or equivalent to CL-24.

For placement at salary levels above minimum up to and including step 25, (considering court-preferred skills and an evaluation of quality of experience), the successful applicant must have at least two years specialized experience equivalent to work at CL-24.

Specialized Experience is progressively responsible clerical experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.

Preferred Qualifications

• Ability to communicate effectively with a variety of people with a positive, upbeat manner.
• Ability to do detailoriented work with limited supervision.
• Experience which reflects the ability to work under pressure and deal with change.
• Demonstrable ability to successfully manage multiple competing priorities.
• Knowledge of and skill in working with databases and other typical office software programs.
• Proven analytical reasoning skills and sound judgment.
• Prior federal court experience.
• Excellent verbal and written communications skills.
• Excellent organization and time management skills.
• Excellent spelling, grammar, and proofreading skills.
• Cashiering experience.
• Bachelor's Degree

COMPENSATION AND BENEFITS

Compensation will be set based on experience and qualifications pursuant to the policies and guidelines set forth in the Court Personnel System (CPS).

Employees qualify for retirement plans, federal employee's group health insurance, life insurance, dental/vision insurances, and flexible benefits. The Court values a healthy work life balance and offers flexible work schedules and opportunities for telework.


INFORMATION FOR APPLICANTS

The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement without prior written or other notice.

Equal Focused Employer

Human Resources Unit of the Clerk's Office at Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Pay:
$59, $97,047.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour sh