- Ensure District student financial aid refunding complies with Federal and State regulations. Reconcile student financial aid refunds with financial aid awards. *
- Interpret and implement changes in District policies and procedures. Recommend general administrative policies for the department. Develop and implement procedures for new programs or activities in conformance with state and federal regulations. *
- Prepare and/or review financial records and reconciliations of financial aid programs and the submission of required state and federal reports. *
- Oversee college cashiering operations; ensure consistency with district cash controls and student account processes. *
- Supervise (train, schedule, evaluate, discipline, and respond to grievances) assigned staff. Adhere to the classified collective bargaining agreements, and all district rules and regulations ensuring efficient operations and services. *
- Inform and educate staff about behavior and performance expectations, provide timely and accurate feedback regarding performance, and ensure performance and behavioral problems are corrected promptly and effectively. *
- Coordinate department's services and activities to ensure cooperative and considerate service to students, campus personnel and the public. Serve as a staff resource for rendering professional judgments. Hear and resolve day-to-day operational problems and provide appropriate referrals to internal and external resources. *
- Prepare and request reimbursement for federal and state student financial aid program expenditures to maintain effective cash flow and program regulations. *
- Oversee the preparation and distribution of student and third-party vendor billing invoices and statements. *
- Manage student payment plans through third-party vendor software to ensure accurate posting to student accounts. *
- Responsible for the management of student collection activities, as well as student accounts to ensure proper and timely collection of student tuition, fees, and miscellaneous charges. *
- Responsible for the management of student related accounts receivable functions, including collections activities. *
- Run necessary system processes daily to post student billing and receipting transactions. Troubleshoot system errors, correct transactions and run reports necessary for reconciliations. *
- Represent the college at professional meetings and serve as a departmental liaison to community organizations and other public agencies, as requested.
- Model professional decorum and mutual respect in all personal interactions. *
- Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
- Support and advance the CCS strategic plan, and perform related duties as required. *
- Manages Complexity
- Decision Quality
- Action Oriented
- Resourcefulness
- Plans & Aligns
- Ensures Accountability
- Drives Results
- Collaborates
- Builds Effective Teams
- Organizational Savvy
- Instills Trust
- Self-Development
- Bachelor's degree or higher in Accounting, Business, or a related field from an accredited institution, with substantial course work (which includes 18 quarter hours or 12 semester hours in accounting, auditing, or budgeting). Or an equivalent mix of education and related experience that demonstrates the candidate meets all competency requirements for this position.
- Three or more years experience related to fiscal accounting, reconciliation and financial reporting.
- Ability to demonstrate high skill levels in automated spreadsheets and other tools for accounting, financial analysis and reporting, and to analyze complex financial and statistical data and determine their significance.
- Ability to extract data from complex accounting, reporting and other systems and use automated spreadsheets and other tools for financial reconciliation.
- Ability to understand, interpret and apply complex Federal and State financial aid regulations.
- Ability to monitor and evaluate fiscal and/or accounting activities and internal controls.
- Ability to prepare comprehensive reports and recommendations.
- Ability to work independently.
- Excellent written and oral communication skills with individuals and groups.
- Ability to establish and maintain effective working relationships with district administrators, faculty and staff.
- Experience working in a Student Financial Services Office at an institution of higher education.
- Experience with Student Management Systems (e.g., PeopleSoft).
- Experience with governmental fund accounting.
- Two or more years experience supervising professional level accounting staff.
- Knowledge of Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP); procedures and practices; management of financial records and reports; recognized methods used in effecting internal control; and methods of accounting systems design.
- Knowledge of State of Washington budgeting and accounting policies and regulations and an understanding of federal cost principles.
- Experience in higher education, governmental or non-profit accounting.
- Base compensation of $78,356 - $88,575, plus
- Current employer-paid health and related benefit contribution rates, plus
- Median retirement fund contributions.
- Work is performed in an office environment with frequent interruptions and background noise.
- Work is sedentary.
- Contract 12-month position.
- Position is exempt from Fair Labor Standards Act (FLSA).
- May require local or regional travel.
- Criminal background check is required.
- CCS online application. *
- Cover letter addressing your qualifications relevant to the responsibilities of this position. *
- Resume. *
- References - the names, addresses, and phone numbers of three professional references. *
- College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.
- Yes
- No
- Less than three (3) years
- Three (3) or more years
-
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Manager of Student Accounting - Spokane, United States - Community Colleges of Spokane
Description
Salary: $78, $88,575.00 AnnuallyLocation : Spokane, WA
Job Type: Exempt
Job Number:
Department: DIST Accounting Office
Opening Date: 05/08/2024
Closing Date: Continuous
DESCRIPTION
Starting salary for this position is: $78,356 (Annually).
The salary range represents the earning potential for this position, through training, evaluations and years spent working in this position with CCS.
Community Colleges of Spokane (CCS) District Equity Statement
CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.
Applications will be accepted until the position is filled. However, since the screening committee will begin reviewing applications on May 20, 2024, submissions are encouraged prior to that time.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Manager of Student Accounting in the District Business Office Division.
JOB SUMMARY
The Manager of Student Accounting reports to the District Director of Finance/Controller. The position manages, as part of the District Business Office, student accounting and related reconciliations, student billing and student and third-party receivables, collections, and student financial aid refunding, consistent with state and federal laws, Washington Administrative Code, District policies and procedures, and generally accepted accounting principles (GAAP).
This position is also responsible for the effective management of the cashiering offices at Spokane Community College (SCC) and Spokane Falls Community College (SFCC).
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
COMPETENCIES & OTHER REQUIREMENTS
COMPETENCIES
MINIMUM QUALIFICATIONS
TOTAL COMPENSATION WITH BENEFITS: $102,758 - $114,726.
Total compensation is an estimate based upon adding the following amounts together:
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
PHYSICAL REQUIREMENTS
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
If you require an accommodation during the application or interview process, please contact HR at
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.
Direct all inquiries or grievances regarding access and Title IX or ADA to:
Amy McCoy | Chief Compliance Officer
Title IX and ADA Coordinator
Community Colleges of Spokane
2917 W. Whistalks Way, MS 3027
Spokane, WA
Direct all inquiries regarding equal opportunity compliance and/or grievances to:
Greg Stevens | Chief Strategy and Administration Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA
Native Land Acknowledgement
We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.
This is a contracted, exempt management position. Medical, dental life and long term disability insurance benefits are provided as currently administered under the ; TIAA-Cref retirement plan. Vacation leave accrues at the rate of 14.67 hours per month (22 days per year) and sick leave accrues at the rate of one (1) day per month, effective upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.)
01
Do you have a bachelors' degree or higher in Accounting, Business, or related field from an accredited institution, with substantial course work (which includes 18 quarter hours or 12 semester hours in accounting, auditing, or budgeting), OR an equivalent mix of education and related experience that demonstrates the candidate meets all competency requirements for this position?
How many years of experience as a professional accountant or financial analyst which includes fiscal accounting, reconciliation and reporting experience do you have?
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