Blueprint Project Office Administrator - Towson, United States - Baltimore County, MD

Baltimore County, MD

Verified Company

Towson, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Salary
- $ $30.20 Hourly
Location

Towson, MD
Job Type
NON MERIT
Job Number
NM
Department
ECONOMIC DEVELOPMENT
Opening Date
05/21/2024
Closing Date
Continuous
DESCRIPTION

BENEFITS

Regular Schedule:
Non-Merit, 34 hours per week, with some evenings and weekends hours required. Plus County benefits. This position is funded by the 10-year Blueprint for Maryland's Future Fund.

A Non-Merit vacancy exists in the Department of Economic and Workforce Development.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

Background

Join us in transforming Maryland's education system The Blueprint for Maryland's Future, a groundbreaking 10-year initiative, is set to revolutionize education by implementing reforms recommended by the Commission on Innovation and Excellence in Education.

This comprehensive plan focuses on five key pillars. Baltimore County Government/DEWD is taking a lead role in Pillar 3, focusing on College and Career Readiness.

Preparing students for success in post-secondary education and careers by enhancing curriculum, providing relevant skills, and fostering a growth mindset.

Be part of this groundbreaking journey and contribute to creating a brighter educational landscape for generations to come.

Definition of Responsibility

The Office Administrator will provide administrative support to the Blueprint team in the Department of Economic & Workforce Development and coordinate with partner agencies to support the project.

A list of eligible applicants will be established based on the examination as outlined below.

Examples of Duties:

Job Purpose

Essential Job Duties

Serves as an administrative aide, gathering and interpreting information relative to issues requiring management action.
Responds and handles constituent inquiries.
Receives and opens the daily mail and distributes it to staff.
Coordinates, schedules, and attends meetings, conferences, and hearings, which many include those of boards and commissions.
Prepares materials for meetings, takes notes, prepares minutes, and ensures that decisions are transmitted to appropriate persons.
Follows up on assignments and decisions made at meetings.
Creates, organizes and maintains electronic files, forms, reports and excel spreadsheets.
Develops power point presentations for a variety of programming.
Manage the outreach calendar for staff involved in the Blueprint project, ensuring it includes all upcoming deadlines and events.
Makes travel arrangements and secures itineraries.
Submits on mileage and expense reports for reimbursement.
Receives, screens, and prioritizes the handling of telephone calls and correspondence.
Coordinates logistics and schedules related to special events, expos, ceremonies and functions.
Operates office machinery and uses automated office systems, such as word processing equipment, or a computer to generate a variety of documents, including memos, letters, reports, lists, tables, and graphs.
Develops forms needed to complete office work processes.
Creates and maintains complex electronic and manual filing systems.
Extracts and summarizes information and to prepare correspondence and reports. Input data accurately into excel spreadsheets and other data sources.
Provides assistance as necessary to reserve meeting rooms and set up A/V equipment in DEWD Offices and facilities available for use across the county.
Provides guidance and assistance with the onboarding process with Workday/payroll and training.
Assists in the development of the DEWD Blueprint Newsletter; collaborate with the marketing team to create newsletter materials.
Distributes to all DEWD/WDB staff and business partners.
Requests Work Orders online from Baltimore County Property Management as needed.
Orders all office supplies for Blueprint staff, and researchers and submits purchase orders required for program.
Orders and maintains up to date agency business cards for Blueprint staff.
Updates Departmental shared phone directory and distributes to DEWD staff and external partners. Prepares orders for Central Printing as requested by the Blueprint team.

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Examples of Other Duties
Performs other related duties as required.
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NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.

Qualifications:

Education and Experience

High School Diploma or GED Equivalent
Four years secretarial experience, two of which was providing primary secretarial support to a key administrator
Advanced proficiency in MS Word, Excel, PowerPoint, SharePoint, OneNote, and Video Conferencing (WebEx, TEAM