Event Manager - Arlington, United States - Breck, Inc.

Description

JOB DESCRIPTION

We are in search of an Events Manager to provide communications planning and implementation services for live, virtual, and hybrid events for multiple clients.

This position will also support other related communications and project coordination tasks. We are looking for an energetic, assertive, and proactive problem-solver and communicator who can meet deadlines and multi-task.

We anticipate that this position will be hybrid. Work will be mostly remote, with some live meetings and events in the greater Washington, DC area. Opportunity for growth to a Full-time position with benefits.


ESSENTIAL RESPONSIBILITIES

• Provide preevent planning and postevent evaluation to support events and conferences.
• Support conference/event plans and strategies, securing exhibit and/or meeting space, developing event staffing plans and afteraction reports, and providing general logístical support.
• Support planning live, inperson events including coordination with venues and vendors.
• Support for presentations for meetings and conferences, creating materials for and assembling briefing binders, speaker presentations, marketing collateral, and communication plans.
• Assist with venue research and event analysis, preparation of invitations, tracking RSVPs and maintenance of participant database, fielding questions about registration and meeting agendas, and researching travel arrangements for meeting planners and speakers.
• Researching information about possible room setup, audiovisual equipment, accessibility needs and services, and other onsite meeting needs.
• Assisting with onsite work including providing registration support; handling general information, inquiries and requests from speakers and participants; coordinating onsite logistics and transportation requirements; and troubleshooting logistics issues and gaps.
• Working closely with designers and print vendors to coordinate event materials such as brochures, presentations, booths, handouts, and other designed materials.
• Support postevent reports on attendance and lessons learned.
• Support related communications and media relations tasks for clients, such as media research.

REQUIRED EXPERIENCE AND SKILLS

• Currently holds, or is able to obtain, DHS Fitness Determination (or other equitable federal background check)
• US Citizenship
• Minimum of seven (7) years of experience in live and virtual event planning and communications (experience with a Federal agency or contractor is a plus but not required)
• Microsoft Office (Word, Excel, Teams, PowerPoint)
• Experience leading the development of event agendas and coordination of all logístical support activities including travel, accommodations, meeting facilities, audiovisual equipment and other supply needs
• Experience coordinating with the venue, development of event schedules and project plans, managing event registration, overseeing and staffing registration desk during events
• Experience with the development and distribution of event materials, and placement and use of event signage.
• Experience using event management software and virtual event platforms such as, but not limited to Adobe, Teams, Zoom, CVENT, etc.
• Google Suite
• Strong writing skills
• Strong verbal communication skills
• Experience with analytics (such as Google Analytics) is a plus but not required

EDUCATION REQUIREMENTS

• Bachelor's Degree in Marketing, PR, Communications, or related field

LOCATION REQUIREMENTS
-
Remote
-
Lives in the DMV area
-
Must be available for any on-site requirements as needed

The above statement reflects the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

• We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status._

Job Types:
Part-time, Contract


Pay:
$ $55.00 per hour


Expected hours:
per week


Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Are you a U.S. Citizen?
• Will you be able to pass a Public Trust background check?

Education:

• Bachelor's (required)

Experience:

• Events management: 7 years (required)
• Customer relationship management: 3 years (required)

Virtual Event Planning: 2 years (required)


Language:

• English (required)

License/Certification:

• CMP (preferred)

Ability to Commute:

• Arlington, VA required)

Work Location:
Hybrid remote in Arlington, VA 22203