Executive Assistant I - Philadelphia, United States - virtusa

virtusa
virtusa
Verified Company
Philadelphia, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Executive Assistant I

3+ months with Possible Temp to Perm

On-Site, M-F 9-5

3615 Civic Center Blvd. Philadelphia. PA. 19104


We need executive assistant support for high-level calendar management, working with other assistants of executives and collaborating in a very professional way, and scheduling meetings for executives.


Essential Functions:


  • General Administrative Functions
  • Maintain schedules/calendars for Leadership. Includes coordination of travel for Leadership, multiple daily changes and extensive interface with Organizational Leaders and their assistants.
  • Also includes keeping Leadership from running behind on daily appointments and responsibilities.
  • Plan meetings including securing rooms, and occasionally ordering food, etc.
  • Create and provide materials as necessary for agenda.
  • Provide support in preparing presentations and documents required by Executive and staff.
  • Coordinate Expenses Report
  • Complete expense reports for Leadership travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
  • Responsibilities for Phone, Mail etc.
  • Provide highlevel administrative support to Leadership in the Department of Radiology.
  • Manage the calendars, work proactively to prioritize.
  • Answer telephones, route callers, take messages and provide information to callers promptly and courteously.
  • Compose letters and memoranda from verbal direction, bullet points or from knowledge of department policy or procedure.
  • Maintain confidential files and documentation, both paper and electronic.
  • Schedule and coordinate meetings and facilities, which may include travel and lodging arrangements.
  • Create and provide materials/attachments as necessary for agendas.
  • Prepare presentations, excel spreadsheets, lists, and tables
  • Prepare for and accompany supervisors to meetings to take notes and provide support
  • Other Duties As Required

Skills:


  • Knowledge and proficiency in Raiser's Edge fundraising software preferred

Job Type:
Contract


Pay:
$35.00 per hour

Expected hours: 40 per week


Schedule:

  • 8 hour shift

Experience:


  • Executive administrative support: 1 year (required)

Ability to Commute:

  • Philadelphia, PA required)

Work Location:
In person
More jobs from virtusa
See all jobs of virtusa