- Serves as the budget manager for the facilities department's central services and administration budgets.
- Monitors budget vs. actual performance for the entire department, including all operating budgets and the annual operating and capital project budgets; work with the associate directors and director to ensure a clear understanding of the department's financial performance.
- Meets regularly with the Director and Associate Directors of Facilities to ensure up-to-date information and understanding.
- Creates and tracks key information related to capital and operational projects, including deferred maintenance and improvement projects that are part of the department's multi-year planning process.
- Maintains the operational and capital project numbering system.
- Creates the tracking sheet for annual operating and capital projects and gift-funded projects; assigns codes to projects, verifies project budgets with project managers, and ensures that project managers are tracking expenditures.
- Updates the capital tracking sheet with accounting reports, reconciling expenditures and open project orders weekly, following up with the Director and Associate Directors to ensure that any issues are quickly resolved.
- Issues contracts and purchase orders (POs), both annual and one-time; tracks expenditures against purchase orders and makes recommendations as to when purchase orders should be modified or closed.
- Processes facilities services departmental accounts payable, following all accounts payable policies and procedures; ensures that bills are not paid until appropriately signed off and assigned a general ledger code. Electronically marks all invoices as received.
- Maintain vendor policies and procedures and ensure that they are followed; ensure that the Facilities Operations and Administrative coordinator has fully reviewed vendor paperwork and is up-to-date (contracts, insurance, etc.)
- Creates and/or reviews reports to ensure an understanding of department activity levels and responsiveness, including work order completion rates and other asset-related information; review data with Building Maintenance Manager and Associate Directors to identify recommendations and/or changes accordingly.
- Prepares reports that summarize and indicate issues related to central services activities: delivery services, postage, van usage.
- Assists in managing the facilities department general credit card; allows use of the card as needed and records purchases in the log, collecting all receipts.
- Reconciles monthly credit card statements, properly coding each item and attaching receipts.
- Collaborates with the business office as needed to resolve issues.
- Highlights issues and makes policy refinement recommendations to the Director of Budgets and Director of Facilities Services.
- Maintains and updates the policies and procedures manual relevant to the functions above.
- Supports the Director of Budgets in institution-wide analyses, budgeting, and planning, as needed.
- Supports the Director of Facilities Services and Associate Directors in responding to complex questions and issues, as needed.
- Serves as a back-up for the Facilities Operations and Administrative Coordinator.
- Other duties as assigned
- Comfort with analyzing data, summarizing results, and drawing logical conclusions.
- Highly organized.
- Highly detail oriented.
- Ability to be flexible.
- Ability to problem solve and prioritize multiple projects and tasks in a fast paced work environment.
- Excellent verbal and written communication skills.
- Demonstrated computer expertise, including GoogleSuite, Microsoft Word (including using multiple analytical tools within Excel), and Adobe PDF.
- Ability to work collaboratively with internal and external constituencies.
- Understanding of confidentiality and related issues.
- Receptive to supervision and professional development.
- Desire to be a part of a dynamic educational community.
- Must be able to work at a computer for up to 8 hours each day in conjunction with OSHA requirements.
- Must be able to move around the Milton Academy campus without restriction.
- Must be able to lift up to 10 pounds.
-
Revenue Operations Analyst
3 days ago
onbe Boston, United StatesOnbe, a fast-growing FinTech, bringing innovation to a rapidly growing global marketplace, stands for "on behalf." Because that's exactly how we work: on behalf of our clients, as their comprehensive payments partner. We transform the way payments are imagined — as an opportunity ...
-
Investment Operations Analyst
15 hours ago
Global Atlantic Financial Group Boston, United States**COMPANY OVERVIEW** · Global Atlantic Financial Group is a leader in the U.S. life insurance and annuity industry, serving the needs of individuals and institutions. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm that offers alternative ass ...
-
Client Operations Analyst
6 days ago
Royal Bank of Canada Boston, United States**Job Summary** · Provides analysis for implementation and improvement of processes, workflow, project management methods, computer systems and other tools to support insurance policy administration and customer service. Applies complete knowledge, skills, and practices to perfor ...
-
Derivative Operations Analyst
6 days ago
Wellington Management Boston, United StatesAbout Us · Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, dr ...
-
Business Operations Lead Analyst
1 day ago
MFS Investment Management Boston, United StatesAt MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. ...
-
Investment Operations Analyst
1 week ago
Mass General Brigham Somerville, United States**Investment Operations Analyst** · **About Us** · As a not-for-profit organization, Mass General Brigham (MGB) is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospit ...
-
Security Operations Analyst
5 days ago
Commonwealth Financial Network Waltham, United StatesOverview: · If you're looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focus ...
-
Technology and Operations Analyst
6 days ago
Rockland Trust Plymouth, United StatesThis role will report to the Director of IT Operations. · - Partner with key stakeholders to ensure accuracy and alignment for key regulatory (FDIC) reviews and interim meetings · - Key liaison between first, second, and third lines for all business needs and the FDIC field tea · ...
-
Sales Operations Analyst
1 day ago
Allegro MicroSystems, LLC Marlborough, United StatesThe Allegro team is passionate about providing intelligent solutions that move the world toward a safer and more sustainable future. With more than 30 years of experience developing advanced semiconductor technology, innovation with purpose touches every aspect of our business. F ...
-
Operations Analyst, Digital Patient Experience
15 hours ago
Mass General Brigham Somerville, United States**Operations Analyst, Digital Patient Experience** · - At Mass General Brigham Digital, we pride ourselves on our ability to create maximum strategic, clinical, and operational value from established and emergent technologies for our patients, care teams, researchers, and employe ...
-
Boston Medical Center Boston, United States**Position**:Research Finance Analyst II, Finance Administration · **Location**:Boston, MA · **Schedule**:40 hours per week, **Hybrid** · **ABOUT BMC**: · At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to ...
-
Cloud Financial Operations Analyst
6 days ago
Insulet Corporation Acton, United StatesInsulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative ...
-
Facilities Finance and Operations Analyst
2 weeks ago
Milton Academy Milton, United StatesJob Description · Job Description · Position: · Finance and Operations Analyst · Department: · Business Office and Facilities Services · Location: · Facilities Services, Milton Academy Campus, Milton, MA · Hours: · Full-time · FLSA: · Exempt · Classification: · Staff (12- ...
-
Loan Operations Analyst
1 week ago
Dedham Savings Dedham, United StatesJob Description · Job DescriptionAt Dedham Savings, we believe that being here for the journey means supporting our customers every day in a friendly and professional manner every day. While our employees are committed to helping our customers, we are committed to our employees. ...
-
Operations Analyst
6 days ago
Man Group Boston, United States Full timeJob Profile Summary: · Day-to-day operational support for the crypto trading desks – working closely with traders and counterparties to ensure accurate trade capture and matching (affirmation and confirmation), primarily using external trade matching platforms and in-house risk ...
-
Mmis Ba
2 days ago
MRCC Solutions Quincy, United States**Title: MMIS BA** · **Location: Quincy, MA (Hybrid)** · **Duration: 12+Months Contract with a possible extension** · **POSITION OVERVIEW**: · The work schedule for this position is Monday - Friday, 9:00 AM - 5:00 PM, with flexibility available and based on operational needs. Thi ...
-
Transaction Operations Analyst
2 days ago
REsurety, Inc. Boston, United StatesJob Description · Job DescriptionPosition Overview · As a Transaction Operations Analyst on the REsurety team, you will play a central role in facilitating our customers' transactions related to their clean energy procurement and risk management. You will interface directly with ...
-
Transaction Operations Analyst
1 week ago
REsurety, Inc. Boston, United StatesJob Description · Job DescriptionPosition Overview · As a Transaction Operations Analyst on the REsurety team, you will play a central role in facilitating our customers' transactions related to their clean energy procurement and risk management. You will interface directly with ...
-
Client Operations Analyst
1 week ago
Royal Bank of Canada Boston, United States Full timeJob Summary · Provides analysis for implementation and improvement of processes, workflow, project management methods, computer systems and other tools to support insurance policy administration and customer service. Applies complete knowledge, skills, and practices to perform as ...
-
Proxy Operations Analyst
2 weeks ago
Geode Capital Management Boston, United States Full time· Geode Capital Management, LLC is seeking a Proxy Operations Analyst. A key focus is on our Proxy Voting, Engagement and ESG efforts. We are looking for highly motivated individual(s) to join the team and be a part of our exciting future. As Proxy Operations Analyst, you will b ...
Facilities Finance and Operations Analyst - Milton, United States - Milton Academy
Description
Job Description
Job DescriptionPosition: Finance and Operations Analyst
Department: Business Office and Facilities Services
Location: Facilities Services, Milton Academy Campus, Milton, MA
Hours: Full-time
FLSA: Exempt
Classification: Staff (12-month)
Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located just outside of Boston.
Milton Academy cultivates in our students a passion for learning and a respect for others. Milton students grow by developing their own identities, learning from and listening to the lived experiences of others, and living and working among peers whose differences they accept with respect and care.
In our ongoing work to create an environment that confronts bias, injustice, and bigotry, we encourage each other to be open to learning, explore our histories and identities, and seek to understand the world around us with a critical lens. At Milton, we prepare students to partner with their future communities to create a more just world, and to have the courage to speak up and live by our motto, "Dare to be true."
Summary of Position:
Reporting to the Director of Budgets, with a dotted line to the Director of Facilities Services, the Facilities Services Operations and Finance Analyst provides all analysis needed to ensure that the Facilities Department follows best practices and meets its financial and operational goals. This includes achieving operating and capital budget objectives, tracking future projects and physical plant needs, and providing data and recommendations to drive facilities-related decision making.
The analyst ensures that the Facilities department follows applicable Milton Academy financial and operational policies and procedures. The analyst is responsible for ensuring that vendor relationships remain strong and issues contracts and purchase orders and codes and processes invoices. The analyst also creates reports related to facilities department activities and makes observations and recommendations based on those reports, including potential process and tools / technology improvements.
The analyst must work collaboratively with all members of the Facilities team and Business Office and have a customer service orientation when working with vendors, students, faculty, and staff.
Essential Functions and Responsibilities:
Financial and Administrative (80%)
Budgeting
Planning
POs and Invoicing
Vendors
Operations
Credit card
Other (20%)
Supervision to be received: Supervised by the Director of Budgets within the Business Office, with dotted line supervision from the Director of Facilities Services.
Supervision to be exercised: There are no direct reports for this position.
Education/Certification/Licensure
Required: Bachelor's degree
Preferred: Bachelor's degree in Accounting or Finance
Experience
Required: 6 years of administrative experience, including work with budgets, multi-year planning and processing invoices
Preferred:
Experience working with contractors, building services, trades, and/or vendors
Experience working with Blackbaud and/or another financial system
Competencies
Required:
Physical Abilities
Required:
All interested internal candidates must complete an application for promotion or transfer and inform your supervisor as soon as possible.
The essential functions and basic skills have been included in this job description; it is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.
An equal opportunity employer, Milton embraces diversity and the pursuit of excellence. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race (including natural and protective hairstyle), color, sex (including pregnancy and pregnancy related condition), sexual orientation, gender identity, gender expression, religion, religious creed, physical or mental disability, age, genetic information, veteran status, ancestry, citizenship, national or ethnic origin or any other status protected by applicable law.