Administrator - Urbana, United States - AMI- Emulsicoat, Inc

Description

Administrator:

• AMI
• Emulsicoat, Inc_

- _705 E University Ave, Urbana, IL 61802, USA_
- _Hourly_
- _Seasonal

• Full Time_

- _401k_

Administrator


Duties/Responsibilities:
Provides a variety of administrative support functions to various departments; duties will include but are not limited to:

• Assist in preparation of subcontracts and purchase orders
• Assist in expediting jobs and creating job books for Operations Group
• Phones, faxing, typing, copying, filing and receiving and distributing mail
• Coding & checking invoices with purchase orders & delivery tickets
• Review daily reports
• Prepare monthly reports as needed
• Approve accounts payable invoices, code as needed
• Prepare subcontractor payable invoices
• Scan and maintain contract documents, job files and job data bases
• Project closeout including any and all paperwork required
• Answer phones, greet visitors
• Assist in preparation of bid documents
• Assist in ordering bonds, insurance certificates and plans
• Update bid calendar and followup

Qualifications/Competencies:

• 25yrs experience in an administrative support position
• Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners)
• Must be comfortable prioritizing and reprioritizing work; able to change directions quickly to meet demands of customers
• Must be able to work independently and with a team