assistant procurement specialist - Providence, United States - State of Rhode Island

State of Rhode Island Providence, United States

2 weeks ago

Description

GENERAL DEFINITION OF CLASS :
Within the Department of Administration (DOA) Division of Purchases, to assist in the preparation and maintenance of routine procurement and contracting activities within both a paper-based and a digital eProcurement system and under the guidance and supervision of more experienced staff; and to do related work as required

S UPERVISION RECEIVED:
Works under the guidance of a Buyer of higher rank from whom general and specific assignments and instructions are received; work is reviewed for format, content, conformance to rules, regulations and policy, soundness of judgement and correct interpretation

SUPERVISION EXERCISED :
None.

Within the Department of Administration (DOA) Division of Purchases, to assist in the preparation and maintenance of routine procurement, vendor registration and contracting activities within both a paper-based and a digital eProcurement system and under the guidance and supervision of more experienced staff.

To assist in developing and administering Public Invitations for Bid and other competitive solicitations in a predominantly digital environment.

To assist in the evaluation of bid responses to determine technical merit, responsiveness to specified requirements, and general capability and capacity of bidders.

To advise and instruct vendors with respect to procurement policies, registration activities and procedures.

To assist user agencies in obtaining goods and services in the most cost-effective manner possible by offering and responding to requests for technical and other assistance from user agency personnel in a professional and timely manner.

To assist vendors in selling goods and services to the State by responding to requests for technical and other assistance from vendors in a professional and timely manner.

To conduct research into market trends to assist buyers and senior staff with the development of solicitationsand contract documents.
To prepare and/or type reports and correspondence.
To do related work as required.

KNOWLEDGE, SKILLS & CAPACITIES :
A basic knowledge of the principles, practices, and procedures involved in the procurement of supplies, equipment, and services; a familiarity with the principles and methods used in the establishment of standards and standard specifications for a wide variety of materials, supplies and equipment used by the various state departments and agencies; the ability to assist in the preparation of such standards and standard specifications; knowledge of office systems and procedures; oral and written communication skills; and related capacities and abilities

EDUCATION AND EXPERIENCE:

Education:

Possession of a high School diploma or GED; and Experience: A minimum of four (4) years of employment in a public or private organization's business office involving the purchase and/or procurement of goods and/or services.

Or, possession of an associate degree from a college of recognized standing in business administration or a closely related field and a minimum of two (2) years of employment in a public or private organization's business office involving the purchase and/or procurement of goods and/or services.

Or , possession of a bachelor's degree from a college of recognized standing in business administration or a closely related field.

This position will report to the Construction Team within the Division of Purchases and will act in a support role to process requisitions and projects relating to construction and facility maintenance procurement activities, including but not limited to assistance to Procurement Specialists and Division Leadership within the Division of Purchases.

The successful candidate must demonstrate familiarity with the State of Rhode Island procurement business processes and regulations/General Conditions of Purchase, combined with the talent to unite that knowledge with competent advice and guidance for excellent customer service.

Preferred candidate will maintain confidentiality, be well organized, manage and prioritize delegated tasks, meet deadlines, and adapt quickly to shifting priorities.

Provide guidance to State agencies, vendors and others on navigation and search assistance for the Division of Purchases website, Contract Board of Master Price Agreements, and Bid Board of Solicitation Opportunities.

Special assignments and cross-training and cross-coverage with other Assistant Procurement Specialists within the Division. Participate in both internal training sessions and opportunities from national procurement associations and cooperative organizations. Other related duties if/as needed within the Division. Expected to work well in a collaborative team environment, with client agencies, and independently.

Preferred candidate will possess demonstrated proficiency with Information Technology and Information Technology Services including Microsoft/Adobe products, RIFANS, and eProcurement system.

The candidate should be adaptable to an upcoming change of the States financial system as a new program is implemented Statewide and/or other programs and platforms as applicable.

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