Risk Coordinator - Boston, United States - The Commonwealth of Massachusetts

Description

Job Description

About the Office of the Comptroller

The Office of the Comptroller ensures that the more than $50 billion in annual transactions authorized by the general appropriations act and supplemental appropriations are executed in accordance with all statutory requirements and recorded in compliance with accounting standards. We also oversee capital assets, federal funding inflows, and other transactions. We also own and maintain statewide payments and payroll systems, safeguarding critical financial information. We operate in support of our partners, the financial staff at more than 150 departments and agencies across the Commonwealth.

As stewards of the public trust, we aspire to inspire confidence by maintaining our core principles: clarity, integrity, and accountability.

The powers and obligations of the Office of the Comptroller are generally dictated by M.G.L. c. 7A.

Summary of SRMT's Responsibilities

The Office of the Comptroller's Statewide Risk Management Team has six areas of responsibility:

1) The SRMT manages security access to the Commonwealth's Accounting and HR/Payroll Enterprise Systems for users at all state agencies.

2) The SRMT uses data analytics and desk reviews to ensure agency compliance with State Finance Law, and Comptroller regulations, policies and procedures and ultimately protect against fraud, waste, and abuse.

3) The Risk Team offers resources on cybersecurity: internal controls, training, preparedness, and organization responsibilities.

4) Under Chapter 647 of the Acts of 1989, the Comptroller is responsible for developing internal control guidelines for Commonwealth agencies and assisting them in certifying the existence of internal controls and best practices in various business areas.

5) The Risk Team manages the IT and Uniform Guidance portions of the Statewide Single Audit and files the Single Audit Report with the Federal Clearinghouse. SRMT also monitors potential auditor independence issues, and other auditor fiscal reviews, outcomes, and reports.

6) SRMT reviews the internal operations of the Comptroller's business teams and consults on business processes.

Position Summary

The Program Coordinator II reports to the Assistant Comptroller for Risk and will assist in the day-to-day activities of the Risk Team. This includes managing scheduling for the Assistant Comptroller, the Single and Internal Audit Lead, and the Lead Business Analyst in charge of agency compliance reviews.

Other responsibilities include assisting other members of the Team with administrative tasks. See specific duties below.

This position will develop relationships with certain agency Key Agency Contacts - CFOs, Single Audit Liaisons, Department Security Officers and Internal Control Officers. The successful candidate will intersect with other Comptroller Teams on crossover issues. There will be frequent opportunities to attend meetings with state agencies, external auditors (State Auditor, federal auditors, external auditor for the Single Audit) and other oversight agencies (Human Resources Division, Office of Technology Services and Security).

Specific Duties Include:

• Review reports and memos for format, content, etc.
• Use timelines to track Team projects and recurring tasks
• Serve as cyber incident scribe to take notes on calls and to draft incident reports
• Implement updates and improvements to Team processes
• Respond to inquiries from CTR and agency staff, confer with Risk Team, and respond with information
• Track and expand business metrics to report the results of the Teams activities
• Monitor scheduling for the Assistant Comptroller
• Meet regularly with staff to assess business issues and corrective actions
• Provide data to the Commonwealth's auditors on the statewide single audit and /or any targeted audits
• Update agency contacts for the Single Audit components of IT and Federal Awards
• Keep Single Audit folders up to date and organized for each fiscal year
• Develop summary analyses of single audit findings, issues, lessons learned
• Assist Lead Desk Review Analyst with formatting emails with attachments for dissemination to agency staff; collect and store documentation in central files
• Develop summaries and analysis of Desk Review results
• Develop an understanding of CTR regulations, policies and procedures
  Bargaining Unit / Salary Range NAGE UNIT 6 / Grade 12: $67, $97,344.26
  
  As per the Unit 6 Collective Bargaining Agreement between the Commonwealth of Massachusetts and the National Association of Government Employees. The range is based upon a series of steps. Any potential offer is determined based upon an analysis of the minimum entrance requirements, the candidate's relevant work experience and educational achievement level.
  
  Benefits Package:
  
  CTR is pleased to offer a comprehensive benefits package for its employees and managers. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.
  
  The overall benefits available include paid vacation, sick and personal leave time, health, dental and vision insurance through the Commonwealth's Group Insurance, and optional pre-tax Health Savings Account plans. Details of the various plans and the cost split between employer and employee may be reviewed by looking at the Group Insurance website, and/or as part of the interview process.
  
  CTR employees also participate in the Commonwealth's State Retirement Plan, which may become a Defined Benefit Plan for those that both vest and subsequently retire from State service. Follow this link for additional retirement information:
  
  In addition, CTR provides employees the opportunity to elect life insurance, long term disability insurance, deferred compensation savings, tuition remission, pre-tax commuter account plans, along with other programs.
  
  CTR Hybrid Work Model
  
  CTR began operating its hybrid work model on November 1, 2021. Under this policy, employees are currently required to work a minimum of four business days per month (two set by management and two set by the employee) on-site at CTR's Boston office and may work remotely the remainder of the time at a location approved by their supervisor, so long as they comply with the requirements of the telework policy. Under this policy, all employees must be able to report to the Boston office with little or no notice, even including the same workday should an exigent circumstance arise. Therefore, a reasonable proximity to the office is necessary. CTR does not reimburse for employees to travel to the office.
  
  In addition, the successful candidate may be required to work primarily on site in Boston during the initial training and orientation period and/or for certain positions a primarily on-site role may be necessary.
  
  Commitment to Diversity:
  
  CTR is committed to building a diverse staff at all levels across its entire agency.
  
  CTR IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
  
  Application Process:
  
  The Office of the Comptroller encourages interested candidates that meet the minimum entrance requirements and qualifications to apply for this position.
  
  Interested candidates must submit their materials electronically, by E-mail no later than 5:00 pm, on May 23, 2024.
  
  Submissions should include the following:
  
  • a cover letter; and
  
  • resume.
  
  Candidates chosen to advance to a second-round interview will also be required to submit:
  
  • three business writing samples; and
  
  • three professional references.
  
  Please include position title and posting number (FY24-024) in the subject line of your submission. Your application package should be submitted to:
  
  CTR-
  
  Late submissions may be considered solely at the discretion of CTR.
  
  Required Background Check - Including Tax Compliance:
  
  CTR requires a background check on all prospective employees as a condition of employment.
  
  Candidates should know that the background check is not initiated until:
  
  
  1. A candidate is invited to a second or subsequent interview and
  2. The candidate has signed the Background Check Authorization Form and related releases.
  This background check includes a Criminal Offender Record Information (CORI) check, and Commonwealth Department of Revenue state tax compliance on all prospective employees as a condition of their employment.
  
  Candidates with advanced degrees and professional licenses may have these credentials verified.
  
  Individuals other than those references provided by a candidate may be contacted in the course of completing a full background and qualification check.
  
  Further Information:
  
  Please visit for more information about the Office of the Comptroller.

Qualifications

Preferred Qualifications :

• Ability to manage and execute multiple tasks and responsibilities
• Strong problem solving and conflict resolution skills and the ability to identify the need for corrective action
• Strong organizational and time management skills
• Proficiency with MS Office suite of products (Word, Excel, Teams, SharePoint, etc.)
• Knowledge of Massachusetts State Finance Laws, including rules regarding spending and encumbrance requirements
• High level of confidence and ability to communicate clearly and effectively in oral and written form to internal and external partners
• Strong interpersonal skills and the ability to work professionally with persons at all levels.

Minimum Entrance Requirements :

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional, administrative or managerial experience in business, administrative, or business management or public administration the major duties of which involve program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years the required experience.

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.

III. A Bachelor's or higher degree with a major other than business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed