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    STEPS Administrative Operations Coordinator - Lexington, United States - University of Kentucky

    University of Kentucky
    University of Kentucky Lexington, United States

    3 weeks ago

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    Description
    Job Summary


    Provide high-level executive support to the Associate Dean at UK College of Medicine's Northern KY Campus in Highland Heights, KY.

    Manage calendars for the Associate Dean. Prioritize requests for meetings, resolve scheduling conflicts while maintaining a positive image for the campus. Schedule and coordinate meetings and appointments including logistical needs for meetings, as well as taking meeting minutes as needed. Ensure accurate and timely communication for the Associate Dean.

    Coordinate logistical needs and process associated expenses for meetings with students, faculty, and staff, including meetings and events for Student Affairs/Office of Medical Education-supported student groups (learning communities, Resilient, and Association of American Medical Colleges (AAMC) Organization of Student Representatives (OSRs)).

    Coordinate logistics of elections for OME-supported student groups. Complete travel arrangements and process associated expenses.

    Maintain files, draft correspondence on behalf of Associate Dean and Student Affairs (often of highly confidential nature), and answer phones.

    Responsible for completing special projects and assignments, as directed by the Associate Dean and Student Affairs.

    Work with and on behalf of the Associate Dean and Student Affairs on several high-level projects to capture meeting notes, action items, and manage assigned tasks.

    Perform time-sensitive tasks. Work independently to research topics, assist in solving problems, and compile information for the Associate Dean and Student Affairs.

    Collaborate with Associate Dean and Student Affairs to plan for and manage events such as student orientations, White Coat Ceremony, Convocation, Alpha Omega Alpha and Gold Humanism Honor Society induction, AOA Research Day, Senior Awards Ceremony, and Graduation, including but not limited to:

    organizing and facilitating planning meetings, determining the event date, coordinating logistics and catering, securing event space, working with College Communications on scripts and programs, partnering with UK Event Management and UK HealthCare IT, and soliciting nominations for awards.

    Work with a variety of faculty and staff to develop and maintain key project management and spreadsheet software to create and/or maintain timelines and track resource allocation, performance metrics and other project-related information such as Microsoft Project, PowerPoint presentations, organizational charts, and other tools.

    Skills / Knowledge / Abilities


    Excellent written and oral communication skills as well as outstanding interpersonal attributes (leadership, diplomacy, exceptional communication skills, and confidentiality) and abilities to effectively interact with a diverse group of people.

    Reliability and follow-up.


    Outstanding organizational skills:
    problem-solving; organization and prioritization; attention to details; proficiency with MS Outlook, Word, Excel, PowerPoint.

    Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 05/10/2024 University Community of Inclusion


    The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance.

    We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome.

    We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live.

    In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


    As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


    Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources.

    These screenings may include a national background check and/or drug screen.
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