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Jersey City

    Healthcare Regulatory Compliance Administrator - Jersey City, United States - Partners Personnel

    Partners Personnel
    Partners Personnel Jersey City, United States

    4 weeks ago

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    Description

    Job Purpose

    The candidate will support the Healthcare Regulatory Compliance team with ongoing maintenance and acquisition of regulatory license and related compliance activities.

    Position Primary Responsibilities

    The primary responsibility of the candidate is to provide administrative support to the Healthcare Regulatory Compliance Director who can assign responsibility for all or some of the areas listed below.

    Detailed Responsibilities

    Provide administrative support to the Healthcare Regulatory Compliance team including reviewing, updating, and coordinating regulatory tasks.

    Review and maintain the license management database to ensure license entries are up to date for all branches.

    Transfer and organize the regulatory shared folder by site and state board information.

    Under the direct supervision of the Healthcare Compliance Director, prepare and maintain accurate documentation, records and reports related to regulatory compliance activities.

    Create invoices for regulatory licensing and associated tasks by coordinating with internal departments.

    Assist with regulatory due diligence, update branch-specific data, designated representative information and keep other relevant compliance information current.

    Ensure customer FDA registrations and state licenses are accurate and up to date.

    Upload and maintain applications and renewal submissions to the state licensing portals.

    Coordinate and submit state and federal background checks for designated representatives and corporate officers.

    Liaise with the regulatory affairs specialist to obtain necessary documents and information as requested on applications.

    Support and coordinate tasks and activities associated with meetings, presentations, and trainings as needed.

    Triage QSHE licensing and/or compliance related queries from internal employees and management directing them to appropriate support.

    Uphold confidentiality and integrity in handling sensitive information related to regulatory compliance activities, adhering to company policies and procedures.

    Perform other administrative duties as assigned.

    Education, Qualifications

    High School Graduate / GED

    Associates degree

    Education and Qualifications of the Healthcare Regulatory Compliance Administrator should be related to any single area / field or combination of the following

    Desirable: 2 years of experience in a regulatory, paralegal or compliance support position. Experience in the pharmaceutical or logistics industry is a plus.

    Skills and Experience

    External Candidates:

    Minimum 2 years in a similar position

    External and Internal Candidates:

    Have the ability to work effectively in a high-pressure environment.

    Working knowledge of database maintenance and data-entry.

    Coordinate multiple tasks simultaneously and prioritize each appropriately.

    Effectively communicate in a professional manner with all levels of KN Associates.

    Maintain acute attention to detail.

    Create documents, reports, and data entry.

    Desired personal traits are someone that is organized, methodical, analytic, approachable and is pro-active.

    Ability to handle sensitive information in a confidential manner

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