Executive Assistant - Santa Monica, United States - Red Bull

Red Bull

Verified Company

Santa Monica, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Company Description:

Red Bull North America Inc.

is looking for an Executive Assistant to support the development and execution of Marketing priorities through project execution and executive support to the Chief Marketing Officer (EVP, Marketing).

You will develop relationships across the Marketing team as well as critical stakeholders to maintain and elevate execution of responsibilities.

You will also work with cross-functional teams and external stakeholders to ensure Marketing priorities are met and the department maintains a unique and compelling employee experience.

EXECUTIVE ADMINISTRATIVE ACTIVITIES
Act as right hand and sparring partner for EVP, CMO and as liaison for direct reports

Schedule meetings and manage communication across different regions and time zones, incl. HQ

Coordinate travel arrangements (domestic and international) Manage expense report submission for EVP, CMO

Identify opportunities to create processes and systems to effectively support EVP, CMO and to drive efficiency for them

Proactively manage everchanging calendar to ensure EVP, CMO is using their time effectively and with the greatest impact

Organize Marketing Leadership Team meetings from end-to-end, including generation of agenda proposals, preparation and organization of details with stakeholders, capturing key decisions, and working with assigned leaders to ensure appropriate follow-up projects, MLT deliverables and deadlines are communicated

MARKETING TEAM OPERATIONS & ENGAGEMENT
Lead facility needs, including seating, Videri screens, and any changes to space or equipment

Anticipate needs from the Marketing organization

Identify opportunities to drive engagement, improve morale, and foster camaraderie

Ensure important issues are prioritized across the Marketing Leadership Team, and work cross-functionally to deliver against those opportunities

STAKEHOLDER MANAGEMENT
Work closely with the Marketing Leadership Team, Talent, and other Executive Assistants to provide support to the organization

Lead Marketing EA/AA monthly meetings

Mentor & lead Marketing Administrative Team, ensuring communication and transparency among marketing departments, specifically regarding meetings and ways of working

PROJECT & EVENT MANAGEMENT, ON-SITE SUPPORT
Manage, organize & direct Marketing meetings & events, inclusive but not limited to agenda development, activity/social curation, run-of-show oversight, and budget and vendor management

Provide ad hoc project management support

Provide planning and on-site support for select projects and events across the market on an as-needed basis

Drive and own key stakeholder decks and presentations, i.e., Business Plan master deck

Qualifications:

Bachelor's degree preferred

Actively listens, understands, and addresses vital points independently

Effectively works with and through a range of people

Builds strong relationships quickly

Operates with a sense of urgency and proactiveness

Have intuition and follow-through

Handle multiple tasks concurrently and saves time for others

Consistent time-management skills

Collaborative, calm, friendly and professional demeanor at all times; diplomatic when saying no

Organized but flexible, with the ability to anticipate change, and to react efficiently and quickly

High level of integrity; ability to handle confidential and sensitive information with discretion

Additional Information:

Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)

Red Bull North America, Inc.

is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.