Accounting Representative - Tysons, United States - Archer Tysons

Archer Tysons
Archer Tysons
Verified Company
Tysons, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter


Description

JOB TITLE:

ACCOUNTING REPRESENTATIVE

STATUS:
Non-exempt


Who we are
LodgeWorks is a privately held hotel development and management company.

While our name isn't on the hotels themselves, our extraordinary culture is at the heart of our 18 hotels — including our award-winning Archer Hotel boutique collection and our portfolio of other great brands with familiar names, such as Hyatt Place, Hyatt House, Aloft, Hilton Garden Inn and Hampton Inn.

We're thrilled to be considered industry innovators with a rich 35+ year history.

Yet, what we are most proud of is the strong family culture we have developed and maintained while growing to 950+ employees nationwide.

At LodgeWorks, hospitality is more than just the industry in which we work; it defines everything we do.

Maybe it's because we're grounded in Midwestern hospitality (our home office is in Wichita, Kansas, while our hotels are scattered across the U.S.).

Or maybe it's because we actively work to make hospitality (with each other, our guests, our clients and partners) the foundation upon which everything is built.


Archer's eight-story, Austin boutique hotel is part of the exciting expansion of Domain NORTHSIDE, an upscale lifestyle development in northwest Austin rich with shopping, dining and entertainment options.

Much like his New York flagship, Archer gives his Austin visitors a curated experience, complete with 171 rustic luxe guest rooms and suites, a celebrated dining experience in our restaurant, locally sourced luxuries and a patio culture that is true to this laid-back oasis.


Job overview


The main responsibilities of the Accounting Representative are to ensure that payments are received from clients in a timely fashion and that hotel billing is maintained in accordance with LodgeWorks standards.

He/she also assists the Director of Accounting/Administration and the Property Accountant with the administration of the hotel accounting responsibilities, including Accounts Payable and Payroll.

He/she is expected to actively develop superior service skills in dealing with clients, guests, and co-workers. This is currently a part-time position with the potential to become a full-time position if also working front office.


The day-to-day

  • Ensure hotel billing is processed and mailed in a timely fashion.
  • Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with Accounting and Corporate standards.
  • Generate an aging report as directed by Corporate Office.
  • Review room revenue report to ensure each guest was billed correctly.
  • Review statistics for accuracy, research discrepancies and make necessary adjustments.
  • Maintain a filing system for direct billing.
  • Balance direct bill accounts.
  • Communicate with Sales Department regarding overdue direct bill invoices.
  • As directed, assist the Property Accountant with Accounts Receivable, Accounts Payable, and other accounting duties.
  • Collect and correct Accounts Payable from all department heads.
  • Prepare and properly code front office and GM Accounts Payable.
  • Make timely calls on overdue Accounts Receivable invoices and work to ensure collections prior to reaching 90 days.
  • Assist the Property Accountant with the following items:
  • Review audit summation and make adjustments to balancing credit cards. Correctly complete I-7 report, and check phone and miscellaneous revenue report.
  • Update deposit recap report in Excel.
  • Process any returned checks appropriately.
  • Prepare timely petty cash bank reconciliation.
  • Review all tax entries.
  • Maintain Guest Shop inventory value records.
  • Be prepared at all times to discuss the status of accounts.
  • Prepare daily bank deposit and make timely trip to bank to drop deposit and get change orders.
  • Prepare petty cash request.
  • Accurately post vending machine income.
  • Participate in allemployee meetings, events and other functions required by management.
  • Be familiar with all LodgeWorks/Brand policies and hotel rules, and hotel terminology.
  • Comply at all times with LodgeWorks/Brand standards and regulations to encourage safe and efficient hotel operations.
  • Prepare weekly Fed Ex package, and proactively contact department heads for final call for shipment.
  • Maintain utmost confidentiality regarding employee records and payroll information.
  • Keep work area neat and organized.
  • Demonstrate working knowledge of the computer system.
  • Attend meetings as required by management.
  • Perform any other duties as requested by management.

Who you are

  • Experienced in Microsoft Office, Outlook and Excel.
  • Prior Accounting experience.
  • Have effective verbal and written communication skills.
  • Committed to sharing and togetherness and value the family mindset of our organization.
  • Aware that a good reputation is a huge asset to our company and committed to being a representative of that great reputation.
  • An expert in prioritizing with the ability to use time wisely, a

More jobs from Archer Tysons