Front Desk Receptionist/assistant - Catonsville, United States - bwtech@UMBC
bwtech@UMBC
Catonsville, United States
Verified Company
1 week ago
Description
Job descriptionResponsibilities include but are not limited to:
Front Desk Service
Greet all visitors through a controlled/uncontrolled security entrance
Customer Service to all visitors, staff, and tenants.
Accept and distribute all incoming packages
Sort and distribute all incoming mail to staff and tenants
Answer telephone inquiries and direct calls appropriately
Maintain office equipment, copiers, fax machine, telephone, AV equipment
Manage Key and Security Card Distribution
Administrative Duties
Provide administrative support to bwtech staff, including financial reimbursements, calendar management, booking travel arrangements, conference room scheduling and AV setup for meetings
Schedule maintenance for offices and conference room through leasing company.
Prepare monthly credit card logs, expense reports and check logs
Order office supplies and maintain office supply closet
Maintain and organize sensitive and complex filing system
Setup up Quartey Board of Directors meeting
Setup all Staff Meeting biweekly and take and distribute notes
Maintain database/lists for all incubator tenants, including but not limited to:
Tenant Management
Keys/Security Cards
CEO Contact List
Prospect list
Company descriptions
Facilities Responsibilities
Maintain cleanliness & organization of office, vacant office spaces and shared areas; including kitchen areas
Stock offices and kitchen areas
Give suite tours to prospecting startup companies
Coordinate furniture and offices moves for all incoming and outgoing tenants
Maintain Office Furniture Inventory and allocate as required
Event Responsibilities
Assist in setting up and clean up for events (day and evening)
Attend events; assist in any administrative tasks
Perform other duties as assigned by the leadership team.
Required Minimum Qualifications:
Requires a High School Diploma or GED
Three years experience providing administrative support
Ability to clearly communicate effectively, both verbally and in writing
Ability to interact effectively with internal and external parties in an efficient manner (Customer Service Skills)
Ability to be able to establish priorities and work independently as well as be a team player
Ability to execute multiple tasks and continue assignment under general instructions.
Experience:
Customer service: 2 years (required)
, reporting to the HR/Business Manager
Pay:
$40,000 - $45,000 per year, pending on experience
Benefits:
Health insurance
Retirement plan
University Leave Plan/Policy
Schedule:
Monday to Friday
Work Location:
In person
5520 Research Park Drive, Suite 100, Baltimore, MD 21228
Pay:
$40, $45,000.00 per year
Benefits:
- Health insurance
- Retirement plan
Schedule:
- 8 hour shift
Experience:
- Front desk: 3 years (required)
Ability to Commute:
- Catonsville, MD required)
Work Location:
In person