Contracts Administrator - Norwalk, United States - Mitsubishi HC Capital America Inc

Mitsubishi HC Capital America Inc Norwalk, United States

2 weeks ago

Description

Job Description

For this role, we will consider candidates located near our Norwalk, CT office and must be able to work 5 days per work week in office.

Position Overview:

This position is primarily responsible for the preparation, review and execution of documents, and the day-to-day oversight for all phases of the documentation process for Mitsubishi HC Capital America, Inc. (MHCA)'s Transportation Finance Division in accordance with MHCA's policies and procedures. Provide effective customer service for both internal and external customers by utilizing expertise in finance documentation and strong working knowledge of vehicle and equipment financing structures.

Commitment to Internal Control:

The incumbent must understand, abide, and uphold the system of internal controls related to the essential duties and responsibilities of the position.

Primary responsibilities for this position include, but are not limited to:

Prepare documents for MHCA's Transportation Finance Division in accordance with MHCA's policies and procedures in a timely and accurate manner
Perform pre-funding reviews/audits of all documentation packages submitted by dealers, brokers, and MHCA's marketing staff to satisfy credit approval requirements
Work closely with dealers, brokers, and MHCA's marketing staff to correct documentation deficiencies
Pre-book and book transactions in InfoLease to ensure accurate accounting, invoicing, and portfolio monitoring
Monitor the document safekeeping process as well as day-to-day tracking of documentation by scanning all executed documents into OnBase
Ensure timely electronic filing of Uniform Commercial Code financing statements to perfect MHCA's security interest
Follow up on the Docs Incomplete/CRL Incomplete queues to ensure prompt resolution
Occasionally, contact insurance agents to obtain correct Certificates of Insurance per MHCA's requirements
Assist Senior Contract Administrators in processing Transfer and Assumptions, Residual Refinances as loans and leases, Customer Assistance Program, and other Amendments (VIN, Name, Payment Due Dates)
Ensure documentation is in strict compliance with all state and federal mandates and coordinate with legal counsel regarding documentation issues
And all other duties as assigned.

KPI's (Key Performance Indicators):

Number of docs and fundings per day
Quality Score

Responsibility and Decision-Making Authority:

Act independently
Decision making within Company policy.

Management/Supervisory Responsibilities:

Qualifications:

Computer efficiency, especially with InfoLease, Vision, OnBase, Word and Excel

Competencies:

Communications
- Oral and Written Communications
- Ability to Transmit Information
Interpersonal Relationships
- Interpersonal Communications
- Ability to work in a team
Technical and Professional – Detail-oriented
Personal Qualities
- Adaptability
- Self-motivated
Entrepreneurship – Client-oriented

Education and Experience:

BS/BA degree in Business or Finance, or demonstrated capability in similar capacity in equivalent experience
Five plus years related experience with Contract Administration of financial instruments (emphasis on equipment leasing a plus) and knowledge of governing laws within the United States

Licensing and Certification:

May be required for specific job assignments

Tools and Equipment Used:

Personal computer, phone, and other typical office equipment

Working Hours:

Hours may vary and require evening work depending on business needs and require working overtime

Travel:

Occasional travel related to attendance at industry seminars or other offices of the company

Physical Demands:

Digital dexterity and hand/eye coordination in operation of office equipment
Light lifting and carrying of supplies, files, etc.
Ability to speak to and hear customers and/or other employees via phone or in person
Body motor skills sufficient to enable incumbent to move from one office location to another

The job description does not constitute an employment contract, implied or otherwise, other than an "at will" relationship and is subject to change by the employer as the needs of the employer and requirements of the job change.

Salary Range: ($61, $77, per year, plus a discretionary Bonus.

The salary range is determined and based on internal equity, market data/ranges, applicant's skills, prior relevant experience, and education.

Additional Benefits:

• Medical, Dental and Vision Plans

• 401(k) and matching

• Generous Paid Time Off

• Company paid Life Insurance

• Employee assistance program

• Training and Development Opportunities

• Employee discounts

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