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    Fiscal Assistant II - Gainesville, United States - University of Florida

    University of Florida
    University of Florida Gainesville, United States

    4 weeks ago

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    Description

    Classification Title:
    Fiscal Assistant ll


    Job Description:


    This position will serve as the Fiscal Assistant II in the Department of Health Services Research, Management and Policy (HSRMP), located in the College of Public Health and Health Professions (PHHP).

    The incumbent will provide administrative and financial support to the department's fiscal and travel operations, assist with budget monitoring, accounts payable and receivable, financial reporting, and other related tasks, under the direction of the Department Administrator.

    This is a highly professional position requiring daily contact with students, faculty, staff, and the greater university community.


    Purchasing and Fiscal Management:


    Responsible for all purchasing from Miscellaneous Gifts & Grants (MG&G), State, and other departmental funding sources for faculty, staff, and students within HSRMP.

    This includes processing requisitions, encumbrances, vouchers, and PCard purchases.

    Process reimbursement to individuals for appropriate out-of-pocket business-related expenses as determined by UF policy.

    Prepare UFF-PA forms for invoices paid by department foundation accounts.


    Ensure that all purchases are accompanied by the appropriate documentation and approvals obtained through the PHHP preapproval system before proceeding with a purchase transaction.

    Monitor the payment status of vouchers to ensure payment processes accurately and timely.

    Ensure compliance with UF policies and procedures by maintaining digital backup documentation for each fiscal transaction processed.

    Research operational problems and errors and recommend and implement solutions.

    Actively address issues and provide proactive and professional customer service to faculty and staff as it relates to fiscal processes.

    Maintain ledgers of all flex expense accounts and track monthly expenditures. Monitor flex account balances and keep Department Administrator abreast of all pertinent spending and balances.

    Assist the Department Administrator with various financial tasks as assigned, including running reports, audit preparation, monthly reconciliation, and year-end budget processes.

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