- Provide routine documents and reports as needed.
- Proofread materials for inaccuracies and errors. Makes corrections or returns to appropriate person to make corrections.
- File materials according to subject matter, alphabetically, numerically or chronologically.
- Make copies of departmental files, records and correspondence.
- Answer routine inquiries by phone or in person. Directs callers and visitors to the proper party or department. Relays messages as necessary.
- Sort, open and distribute mail and departmental materials.
- Releases departmental information according to standardized departmental procedures. Refers unusual requests to supervisor.
- May be responsible for meeting coordination and set up.
- Actual job functions will vary based on team assignment.
- Write communication materials, help coordinate and attend OCHN special events, and assist member of the communications/community outreach team as needed.
- Write and proofread various OCHN communication materials.
- Assist other OCHN teams with communications requests.
- Design fliers and invitations for OCHN events.
- Reserve meeting rooms.
- Manage attendee list utilizing OCHN's web system.
- Post press announcements on electronic media.
- Write newsletter articles.
- Identify publicity opportunities.
- Support advocacy campaign.
- Other duties as assigned.
- Graduation from an accredited high school or possession of a GED certificate.
- Current enrollment in an accredited college/university bachelor's or master's degree program, pursuing a degree in business or public administration.
- Proficiency with standard Microsoft Office applications.
- Ability to maintain tact and discretion during interactions with management, staff, and community members.
- Highly effective oral and written communication skills.
- Highly effective interpersonal communication skills.
- Interacting with others in a way that gives them confidence in one's intentions and those of the organization; demonstrating loyalty to the organization and its mission and values; maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles. (Integrity/Building Trust)
- Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships, recognizing that the ultimate customer is the person served. (Customer Focus)
- Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. (Continuous Learning)
- Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence in addition to consciously adopting organizational standards of excellence. (Work Standards)
- Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. (Communication)
- Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.
- Must be available for meetings and events which may occur outside of standard office hours.
- Work performed primarily in an office environment.
- Hybrid (onsite/remote) work schedule available.
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Description
Job Description
Job DescriptionDescriptionTitle: Communications Co-op Intern (20 hrs wk)
Starting Salary: $15.00/hour
Job Summary: Provide miscellaneous clerical and administrative support to teams, committees, or work groups, as needed.
Essential Functions:
One year experience in office, administration, or customer service preferred.
Job Specific Competencies/Skills:
Special Information (Travel required, physical requirements, on-call schedules, etc):
The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.
OCHN is committed to building a diverse team and fostering an inclusive and equitable culture. We are proud to be an equal opportunity employer that embraces and encourages our employees' differences. This includes (but is not limited to) ability, age, color, family type, gender expression and identity, individual expression, medical conditions, national origin, pregnancy, race, religion, sexual orientation, veteran status, and all other diverse and wonderful characteristics.
