Administrative Assistant - Staten Island, United States - Richmond University Medical Center

Richmond University Medical Center

Verified Company

Staten Island, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Quality Admin.

Assistant performs many duties for the Vice President of the Quality and Safety Division and assists in overseeing all areas and functions of the Quality Department.

Must maintain excellent relations with other departments' personnel for smooth transfers of information and completion of inter-departmental projects. Must keep personnel files of departmental colleagues updated. Must compose, present and take minutes for Board Quality Committee meeting and other meetings as needed. Must screen visitors to Quality Dept. and VP of Quality. Must schedule meetings for VP of Quality. Other diversified duties. Expeditious catering to needs of regulators' spontaneous inspections/investigations. Must have a strong grasp of qualitative and quantitative data analysis.

Maintains appointment calendar and schedules appointments for VP. Schedules dates, prepares notices, agendas and scribes minutes of dept. meetings.
Prepare Committee packets and present them along with clinical/administrative presenters at said committees. Take minutes and prepare those for following month's meetings and Board of Trustees Committee meeting.
Monthly, assess and correctly order office supplies.
Maintain all staff personnel files for Quality Dept. as a whole.
Maintain good working relationships with various members of the hospital community so to foster cooperation with Quality during initiatives, requests for materials and investigations.
Accurately completes time cards and attendance records (includes recording vacation, holidays, sick leave, etc.) on electronic timekeeping software.
Assist subdepartments in fulfilling their obligations on daytoday level and on longterm/multiday projects, including Health Equity, Infection Control, Patient Safety and Patient Relations.
Make judgment calls without needing to consult with higherups at all times over minutiae.
Works closely with the VP for any additional responsibilities that come across the VP's purview
Know when to escalate problems to higherups, and know who to consult in various departments throughout the hospital.

Qualifications:

Bachelor's degree from accredited highereducation institution
Strong analytical and problemsolving skills
Excellent communication and interpersonal skills
Ability to work collaboratively with a diverse group of stakeholders
Proficiency in Microsoft Office Suite and data analysis tools
Familiarity with medical terminology
Capability to multitask and prioritize various functions for smooth office operations
Shorthand or speed writing preferred
Ability to function under highpressure
Advanced longform writing and reading comprehension skills

Salary Range:
$45,000 - $50,400

Employment Non-Discrimination:

Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

Location:
Richmond University Medical Center - Quality Management

Schedule:
Part-Time, Day Shift, 8am-4pm