- Assist with equipment returns.
- Set up new hire workstation with laptop and equipment.
- Clean workstations after each CSR new hire class
- Ensure peripheral equipment is stocked in storage room (i.e., Facilities Services support
- Monitor the local Facilities Services mailbox and Service Central queue, responding promptly to inquires.
- Assist with basic, first-level IT support.
- Help to maintain the overall cleanliness and order/organization of the office space.
- Work with the Facilities Services Manager, building management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment and space.
- Support space management activities, including assisting with the coordination of desk moves.
- Support maintenance of local asset inventory listings and floor plans
- Ensure compliance with Soft Services Standard Operating Procedures and IT Smart Hands Standard Operating Procedures
- Other responsibilities as identified by the FSM which may include work on special projects.
- Escalate questions/concerns to the Facilities Services Manager
- Ensure technology is in working order, troubleshoot audio visual equipment issues, coordinate repairs as needed.
- Coordinate and reconfirm room set up and catering, liaise with host regarding special needs (i.e., food allergies), ensure catering presentation meets requirements, appropriately refrigerate and heat food, display signage for specialty foods, discard perishable leftover food, ensure that the room is cleared ahead of the next meeting booking.
- Develop and maintain strong relationships with caterers and local vendors; monitor performance and escalate questions/concerns to the Facilities Services Manager.
- Coordinate maintenance of production equipment including printers, binding equipment, laminator, shrink wrap, postage machines, and courier label machines.
- Oversee stationery supplies and stock levels; place/coordinate orders for stationery/general office supplies; Back up to reception when needed.
- 4+ years of experience providing general office support in a professional office environment.
- Strong interpersonal skills and the ability to deal professionally with clients, vendors, and colleagues on the phone and in person.
- Professional demeanor and appearance (business casual dress attire)
- Ability to communicate effectively, both verbally and in writing, in business standard English and in local language as appropriate
- Basic knowledge of Microsoft Office suite
- Knowledge of AV equipment and limited technology typically used in a meeting environment.
- Occasional overtime may be required.
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Office Manager - Pittsburgh, PA, United States - A-Line Staffing Solutions
Description
Job Title:
Office Manager
Pay:
$18-$21 an hr | Bi-weekly
Shift Options:
Monday to Friday; Office Manager Overview:
Office Manager Qualifications:
Office Manager Benefits:
Benefits are available to full-time employees after 90 days of employment and include health, optical, dental, life, and short-term disability insurance.
A 401(k) with a company match is available for full-time employees with 1 year of service on our eligibility dates.