- Collaborates with investment makers to develop, handle, and maintain a portfolio of investments. This may include advising on investment structure, ensuring compliance with foundation processes, maintaining internal systems for data integrity, initial investment due diligence, and timeline management. Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports).
- Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and supervising expenditures. Shepherd the development, management, and closeout of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems.
- Collaborates with business partners, grantees and vendors throughout the investment lifecycle to lead investments through internal and external processes. Through the implementation and uptake of the foundation's new INVEST system, support collecting portfolio data, identifying trends and communicating issues to program team grant makers and business partners.
- Acts as subject matter expert on processes, tools, systems and templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.
- Plans and participates in cross-foundation and cross-program projects as appropriate. Areas of involvement may include Investment Management Enablement and related projects within the scope of strategy, planning and management.
- Must be comfortable with travel for up to 10% of the role
- Bachelor's degree and 3+ years of experience, or equivalent experience. Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience preferred.
- Able to work with flexibility, efficiency, and diplomacy in a fast-paced, exciting environment. Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.
- Demonstrates effectiveness influencing individuals and teams without explicit authority.
- Recognizes complexity and assesses risks and alternatives in light of contending requirements and incomplete knowledge.
- Understands basic investment rules, regulations, policies, processes and practices and can advise when they are applicable. Is an expert in all phases of investment-making, and engages internal partners and decision-makers, as needed.
- Ability to effectively communicate with external partners.
- Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, based in Salesforce, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
- Demonstrated ability to handle higher volume of complex portfolios.
- Must be able to legally work in the country where this position is located without visa sponsorship.
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Senior Program Coordinator, PAC - Washington, United States - Bill and Melinda Gates Foundation
Description
The Foundation
We are the largest nonprofitfighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve.We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities.As a workplace, we're committed to creating an environment for you to thrive both personally and professionally.
The Team
The mission of the Global Policy & Advocacy (GPA) division is to understand and shape the public policy debates affecting the foundation's work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation's objectives nationally and globally. Because the foundation's resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse stakeholders and promote innovative solutions that advance our program goals. We work in close partnership with grantees, our colleagues in the Global Health, Global Development, Global Growth & Opportunity, U.S. and Gender Equality programs and Foundation Communications to build the environment in which all people have the opportunity to lead healthy and productive lives.The Program Advocacy and Communications (PAC) team works in partnership with program teams and other teams in Global Policy and Advocacy (GPA) to achieve their policy and finance goals by:
- Developing and coordinating the execution of advocacy and communications strategies.
- Leveraging leadership and foundation voice to implement advocacy strategies.
- Developing and managing grant portfolios dedicated to achieving advocacy outcomes.
- Directly advocating with sector leaders, influencers, media and government officials to achieve advocacy outcomes.
- Leading issue-specific communications in service of advocacy goals.
- Developing policy recommendations or proposals in partnership with programmatic and regional offices.
The Senior Program Coordinator (SPC) is responsible for coordination, implementation, and maintenance of a wide range of projects and activities in support of the life cycle of grants and contracts. This role may handle a portfolio of investments including grants, contracts, program related investments (PRI) and other projects in support of programmatic strategic goals. Investment portfolio may contain a range of investment complexity. The Senior Program Coordinator will work with the team's program manager(s) to provide budget oversight and planning, financial analysis, financial reports, and/or portfolio and operations process management. This role will act as primary support for grantee and vendor initiation, reporting, and serve as liaison across multiple internal business teams.
The role will report to the Senior Officer, Strategy, Planning and Management based in our Seattle, WA. Campus. Candidates must be able to commute to the office.
What You'll Do
Your Experience
We recognize high-wage market differences where our offices are located, in Seattle, Washington D.C., and Boston (Cambridge). The range for this role in these locations is $44.70 to $67.02 USD. As a mission-driven organization, we strive to balance competitive pay with our mission and new hires are typically brought into the organization at a salary range between the minimum and the midpoint salary range. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.
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Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Candidate Accommodations
If you require assistance due to a disability in the application or recruitment process, please submit a request here.
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.
