Higher Education Administrative Assistant Ii - Kingston, United States - University of Rhode Island

University of Rhode Island

Verified Company

Kingston, United States

13 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Number

CS01836
Job Title
HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II
Position Number
4426
FTE

FLSA

Pay Rate

Salary Range
- $43,361 - $47,174
Position Type

Classified Civil Service Staff
Union
ESP-URI/NEARI (Educational Support Professionals)
Status
Calendar Year, Fulltime, Permanent
Restriction or Limitation Reason

End Date of Restriction or Limitation

Department Information

Department

Dean Environment& Life Science
Contact(s)
Karen G. Healey
Specialist, Talent Acquisition
Office of Human Resource Administration
80 Lower College Road
Kingston, RI 02881
Contact Phone/Extension

Physical Demands

Campus Location

Kingston
Building(s)
Center for Biotechnology and Life Sciences (CBLS) and possible other.
Grant Funded

Extension Contingent on Funding Date

Extension Contingency Notes

Duties and Responsibilities

Within a college/university system, to perform higher level administrative support functions in an academic department or departments.
To serve as a lead administrative worker in in an academic department or departments. To provide administrative support for finance and budgetary functions.
To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department(s).
To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for tutoring, disability services, Writing Center, English as a Second Language programs, or Career Development.
To prepare informational and statistical academic reports incorporating information from the data management system to track grade point averages, grades, academic probation, etc.
To create and manipulate queries within the college's enterprise software system to produce reports and documents such as class rosters, academic transcripts, facility load reports, and others.
To make classroom reservations utilizing the college's event management computer system.
To convey pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
To process student add/drop course requests.
To coordinate office schedules for work study students within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To convey information to students regarding course offerings, courses of study and academic policies and services.
To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college's enterprise software system in compliance with college and state purchasing protocols.
To perform routine maintenance of office machinery and equipment.
To do related work as required.
Required Qualifications

KNOWLEDGE, SKILLS AND CAPACITIES:

EDUCATION AND EXPERIENCE:

EDUCATION:
Such as may have been gained through: graduation from a senior high school supplemented with courses in computer information systems; and

OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Preferred Qualifications

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.
Work Hours
8:30 AM to 4:30 PM — Monday through Friday
Days Off: Saturday & Sunday
Posting Date
05/11/2024
Closing Date
05/20/2024
Special Instructions to Applicants

Quicklink for PostingApplicant Documents**:

Required Documents