- Assist in annual budgeting, reforecasting and expense reconciliation process, and new acquisition budget process, by preparing insurance and tax cost schedules, and providing backup support as needed.
- Administration of tenant and vendor insurance compliance and certificate tracking system, including preparation and distribution of compliance reports.
- Assist Operations teams with interpreting lease requirements and compliance questions.
- Prepare monthly Vacancy Report for property management review and input of security measures, and review responses for compliance with established policies.
- Prepare flood insurance applications and procurement of flood coverage as needed. Track policy expirations and renewals.
- Coordinate construction and utility surety bond requests, monitor for reduction and cancellation dates, and coordinate invoice payments and refunds.
- Assist with property and liability insurance claims administration as needed. Monitor and log receipt of property damage claim payments, verify accuracy of amounts from each insurer, and communicate status to Accounting and Operations teams.
- Maintain Inadvertent Check Receipt Log to track payments to incorrect entities, return or destruction of checks, and replacement checks.
- Review insurer risk engineering reports and coordinate responses with engineering and property management teams.
- Prepare master contracts, purchase orders and other agreements as needed to support emergency response services and environmental remediation projects.
- Monitor property tax appeal recommendations, and work with Operations teams to ensure all required forms and approvals are completed, signed and notarized, and submitted to tax consultants prior to deadlines. Ensure all documentation is maintained in appropriate network folders.
- In coordination with the property tax consulting firm, monitor and ensure compliance with property tax abatement/exemption annual form submittals prior to deadlines. Assist Operations teams with completing forms, running required reports and obtaining other required documentation. Review forms for accuracy and completion prior to routing for approval signatures and submitting to consultants and government agencies as needed.
- Bachelor's Degree (highly preferred)
- Strong communication skills and ability to interact effectively with stakeholders at all levels.
- Excellent organizational, problem-solving and analytical skills with the ability to effectively manage priorities and workflow.
- Self-motivated and a strong team player with the ability to work independently and collaboratively.
- Ability to apply critical thinking to identify process enhancements and efficiencies.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Familiarity with real estate and insurance terminology, with prior experience is any of the following industries preferred: property management, insurance, property tax, accounting.
- We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*
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Risk Management Assistant - Newport Beach, United States - RealREPP LLC
Description
RealREPP, is a full-service, nationally recognized recruiting firm currently teaming with a sable, growing and team oriented commercial real estate owner/developer to assist them in hiring an Administrative Assistant who will be assisting with various departments including (Risk Management, Insurance and Property Tax) in undefined, undefined. The Assistant will manage various forms of documentation including insurance policies, endorsements, invoices, property tax abatement and appeal documentation. In addition, they will assist in insurance renewal and quarterly audit processes by preparing insurance applications, coverage schedules for insured autos, leased offices, personal property and management of non-owned locations.
This Assistant is a Direct Hire Placement within this exciting and dynamic company. This will offer someone diversity in their day and opportunities for growth. This role is an hourly position paying $ $28.00 hour + discretionary yearly bonus. In addition, they offer excellent healthcare benefits, 401K and PTO package. They offer some flexibility as well and 1/2 day Fridays
Key Responsibilities
Risk Management Assistant professionals in Newport Beach
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