Administrative Services Manager Ii - Tucson, United States - Pima County

Pima County

Verified Company

Tucson, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Description:

OPEN UNTIL FILLED

Salary Grade: 15

Pay Range

Hiring Range:
$66,536 - $79,843 Annually

Full Range:
$66,536 - $93,150 Annually

Duties/Responsibilities:

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;
Manages, administers and coordinates internal services or support functions for a department or specific functional unit;
Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;
Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;
Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;
Develops and implements new procedures for both short and long term plans to improve efficiency, productivity and operating economy of areas of assignment;
Provides input to and assists in the development and design of automated information systems;
Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;
Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;
Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;
Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;
Reviews work of staff to ensure accuracy of documents and adherence to policy;
Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals;
Administers internal personnel activities in coordination with the centralized Human Resources Department;
Monitors day-to-day financial matters such as sources of funding, contract renewals, payroll, purchases and petty cash funds;
Administers internal procedures for conducting competitive hiring and promotion;
Develops, monitors, revises and administers all or part of the department or assigned unit budget and maintains budgetary records;
Conducts research, data-gathering and reporting of special projects related to area of assignment.

KNOWLEDGE & SKILLS:

Knowledge of:
- principles and practices of effective supervision and management;
- principles and practices of public administration, procurement, warehousing, training and safety or assigned administrative and support functions;
- personnel policies, rules and systems;
- public sector accounting and financial practices;

County and departmental contracting;

- budgeting and accounting processes and procedures and grants administration;
- federal, state and local laws, rules, regulations, mandates and legal procedures for area of assignment and associated reporting requirements;
- training methods, programs and procedures;
- budgetary concepts, processes and procedures.

Skill in:
- coordinating internal activities with other divisions, departments, jurisdictions, contractors, and vendors;
- coordinating the efforts of support staff;
- effective communicating;
- administering and monitoring grants and contracts in the public sector;
- compiling and submitting local, state, and federal-mandated reports and related information in area of assignment;
- coordinating the collection, documentation, filing and archiving of assigned activity reports and data;
- developing and administering training and development programs, to include licensing and certification programs;
- managing the acquisition, storage, issue and accounting for materials;
- assessing the impact of new/changed rules, regulations and mandates on activities of assigned areas;
- planning, organizing, reviewing, monitoring and revising budgets.

Minimum Qualifications:

A Bachelor's degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field and three years of supervisory experience in public or business administration or in one of the identified fields.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR
**Five years of professional level experience in any of the identified fields that includes at least three years of supervisory