Director of Facilities and Safety - Roseville, United States - USA Properties Fund

Description

Director of Facilities and Safety - Roseville, CA

Reports to:
President, Property Management Inc.

Direct Reports:
up to 4 Asset Preservation Mangers

Job Classification:
Regular, Full Time, Exempt

Compensation:
Depending on experience, starting at $125,000/annually


JOB DUTIES AND RESPONSIBILITIES:

In collaboration with the Property Management and Asset Preservation team, this role is responsible for risk assessment, claim reviews, preventative maintenance programs, maintenance training, review and communicating state-required regulations, coordinates and delegates the activities of the safety and environmental programs at all apartment communities according to the standards and expectations consistent with USA Properties Fund and USA Multifamily Management.

The duties listed below are intended only as illustrations of the various types of work that could be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

• Analyze risk and develop solutions for site management and job functions.
• Is an influential and flexible collaborator with key USA staff, acts as a confident authority on risk management for USA Properties Fund.
• Oversee the safety program to include analysis of safety metrics and review incident weekly and monthly incident trends to discover trends to rationalize the allocation of appropriate resources to areas where the safety risk is highest.
• Develop complete scopes of work for projects as well as rehabilitation of existing properties.
• Develop an understanding of state, federal, and local standards of compliance as well as how to interpret compliance codes.
• Develop claims cost and containment strategies.
• Ability to read and interpret Construction Documents, including, but not limited to Architectural, Structural, Mechanical, Electrical, Plumbing, Fire Sprinkler, Civil, Landscape, and Interior Design drawings and specifications.
• Observes current safety procedures and reports on potentially unsafe conditions. Conducts root cause analysis and recommends corrective measures and procedure changes to implement.
• Strong interpersonal skills- Focus on problem resolution, recommending solutions, while maintaining confidentiality.
• Project Management experience is required. Ability to work on concurrent projects while meeting deadlines.
• Negotiates and manages vendor, supplier, contractor and consultant contracts for services, reviews contract plans and specifications for compliance with appropriate building codes and project requirements, conducts pre-construction conference, reviews bids.
• Work as a liaison between Property Management and Construction departments with post-construction defects or concerns.
• Buildings Fire and Life Safety Systems Management - ensures all systems are compliant, inspections completed and updated in Building Reports. Provides monthly reports and takes follow-up action as necessary.
• Conducts post-construction conference to ensure appropriate project completion and documentation, oversees purchases of building and maintenance supplies, machinery, equipment, and furniture.
• Maintains safety, environmental policies, and regulations at USA managed communities; leads the development of risk mitigation tools such as accident prevention plans, safe operating procedures, job safety analysis (JSA), and monthly safety meetings. Implement solutions to eliminate exposure to risks and prevent injury.
• Responsible for implementation of companywide safety and environmental training programs. Identifying areas of concern and creating/delivering training to alleviate the concern.
• Have demonstrated ability to read and interpret Geotechnical, Environmental (Phase I & II), Special Testing & Inspection, and other associated consultant reports that are necessary to build projects.
• Reviews the inspections of USA managed communities and equipment to meet and set standards in preventive maintenance.
• Coordinates with regional property supervisors to facilitate planning, budgeting and scheduling of capital projects, provides guidance to onsite personnel regarding contractor requirements, material, equipment and facility needs, and makes recommendations to board for the awarding of contracts.
• Support Asset Preservation when the resolution of emergency maintenance issues arises.
• Develop proactive processes, procedures, systems, tools and metrics to drive continuous improvement and measure performance.
• When needed develop documents, contracts, and change orders to initiate projects and ensure their successful execution.
• Negotiates and manages vendor, supplier, contractor, and consultant contracts for services and reviews contract plans and specifications for compliance with appropriate building codes and project requirements.
• Prepare and report monthly on projects and support annual budgeting.

REQUIRED QUALIFICATIONS:

• Bachelor's degree preferred or job experience may substitute for a degree. Supervisory experience required.
• A minimum of 5-7 years' Risk or Safety management experience or equivalent business experience required.
• A minimum of 3 years of construction, environmental, and project management experience is required.
• Certified Associate Safety Professional (ASP) or Occupational Hygiene and Safety Technician (OHST) or Safety Management Specialist (SMS) preferred.

SKILLS, KNOWLEDGE, AND ABILITIES:

• Possess strong corporate and field operations leadership-effectively delivering corporate goals and initiatives across the entire department, providing support, and utilizing effective communication.
• Ability to read and interpret documents such as blueprints, soil reports, environmental reports, municipal records, operating and procedural manuals, and safety documents.
• Ability to write routine reports and correspondence. Ability to interact/communicate professionally and respectfully with Vendors, Affiliates, Stakeholders, Corporate Shareholders, and Company Employees.
• Knowledge of EHS regulations/standards including Cal/OSHA, Fed/OSHA and NFPA.
• Knowledge and understanding of all applicable practices/techniques, laws, and environmental regulations, including certifications for asbestos, lead paint, and other environmental health accreditations deemed necessary.
• Experience and competence using Yardi Voyager program for generating reports and creating maintenance-related documents, proficiency with Microsoft Office Programs, basic accounting, and financial principles of real estate management, read and understanding property management budgets and financial statements.
• Working knowledge of project management/construction management and scheduling principles, tenant-landlord laws, competence in Fair Housing concepts and laws, and time management.
• Ability to complete projects on time and as specified within the framework of each project.
• Ability to analyze and deliver recommendations for improvement.
• Ability to apply principles of logical thinking to a variety of practical situations and accurately follow standardized procedures that may occasionally call for minor deviations.

OTHER REQUIREMENTS, INCLUDING TRAVEL:

• Travel up to 75% of the time. Our office is in Roseville, CA however we have property locations throughout Northern and Southern California as well as Nevada and Oregon.
• Ability to read, interpret, and create documents such as construction drawings, operating, procedural manuals, and safety documents, write routine business correspondence, interact/communicate effectively in a professional and pleasant manner with vendors, affiliates, stakeholders, corporate shareholders and company employees.
• Management communities or prospective acquisitions for required inspections, bidding and supervision of capital improvement work and assistance with emergency repairs as necessary.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand, walk, reach with hands and arms; and stoop, kneel, crouch, crawl, climb stairs, or sit alternatively depending on specific needs of day.

Estimate 30% of time is spent on feet and 70% sitting at desk, flying, or driving.

The employee is regularly required to use hand to finger, handle, or feel; talk or hear; and the employee will regularly experience wrist motion.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by the position include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.

When you join the USA team, you'll find a collaborative work environment and the opportunity to develop your talents in an organization that provides needed services to those in our communities.

Benefits:

• Medical, dental, vision, and chiropractic insurance.
• Paid time off, including holidays and 8 hours of paid volunteer time per year.
• Unpaid time off.
• Bonus program eligibility.
• A wellness incentive program.
• 401(k) retirement savings plan with company match.
• Life insurance
• Pre-tax healthcare and dependent care flexible spending accounts.
• Regular training opportunities and career development planning.
• Tuition assistance and professional designation reimbursement.
• A scholarship opportunity for dependents of full-time employees.
• An employee referral bonus program.
• Employee Recognition and Appreciation Events

USA Properties Fund, Inc. is an Equal Opportunity Employer