Graduate Admissions Coordinator - San Bernardino, United States - California State University

California State University

Verified Company

San Bernardino, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job no: 538353

Work type:
Staff

Location:
San Bernardino - San Bernardino Campus

Categories:
Unit - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

*Internal Recruitment Only*
Job Summary:Duties and responsibilities

Graduate Application Downloading/Processing:

Maintain the intake of official transcripts.

Graduate Admissions Review Process:

Review academic records against criteria for degree programs.
Ensure the relevance and value of credit and standing for status, majors, minors, and specializations.
Review graduate requirement exams and prepare for program coordinator review.
Check accreditation of other higher education institutions.
Prepare the Graduate Summary Work Sheet detailing all degree and demographic information pertaining to each graduate student applicant.

Student Admitting and Record Maintenance:

Collaborate with the campus Registrar to coordinate student record updates.
Determine if additional information is needed from student applicants to assess eligibility.
Update PeopleSoft status in conjunction with Web Admit and OnBase.
Matriculate students into accepted status, facilitating the distribution of student acceptance letters.
Communicate appeal information to program coordinators.
Followup with program coordinators regarding pending student status.

Receptionist Duties:

Respond to routine and nonroutine student inquiries involving general admission information.

Office Support:

Place office supply orders monthly.
Initiate purchase requisitions, as needed.

Other classification-related duties as assigned.

Minimum Qualifications:
Required Education and Experience

High School diploma or its equivalent AND three (3) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

Experience to be fully functional in all technical aspects of work assignments.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
Ability to independently handle multiple work unit priorities and projects.
Working knowledge of budget policies and procedures.
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Preferred Qualifications

A bachelor's degree from an accredited fouryear college or university in a related field.
Preferred experience includes working in higher education, admissions offices, administrative/student services roles, or a related field.
Proficiency in using office software, databases, and CRM systems is important for managing applicant information and communications.
Attention to detail, ensuring precision in admissions processing.
Strong verbal and written communication skills.
Ability to effectively communicate with prospective students, faculty, staff, and other stakeholders.
Robust interpersonal skills for relationship building and collaborative teamwork.
Independently handling simultaneous priorities and projects spanning multiple work units.

Compensation and Benefits:

Anticipated Hiring Range:
$3,680 - $4,008 per month

Classification Salary Range:
$3,680 - $5,783 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.

Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status:
Full-time/Exempt/Probationary

Academic year schedule:
Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule:
Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Veh