Coordinator, Institute/research Center - North Chicago, United States - Rosalind Franklin University of Medicine & Science

Rosalind Franklin University of Medicine & Science
Rosalind Franklin University of Medicine & Science
Verified Company
North Chicago, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Position Summary


Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes an 8% employer contribution after 2 years of service.

RFUMS is committed to employee wellbeing and work-life balance.

Full time staff are eligible for 3 weeks of vacation, 15 sick days, and 13 holidays plus two floating holidays.

That is a minimum of 30 paid days off each year


This position may be eligible for a flexible work arrangement after 90 days, which could include a work from home option a couple of days a week.


Who We Are


Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness.

The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

RFU is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance, as well as health equities/disparities within the neighboring and underserved areas of Lake County.


Essential Duties & Responsibilities

Administrative:


  • Perform a wide range of administrative support functions for the Institute Director, Center Director, faculty members, staff, and more generally the RFU research enterprise.
  • Completes and preapproves all proposal components in Grant submission software (InfoEd or in other Sponsor's package forms), and obtains all essential approvals for routing sheets in preparation of Grant Submission
  • Manages preaward administration of grants and/or contracts, and manages effort commitments of key project personnel
  • Schedule, prepare, and compile materials for meetings/conferences/seminars, including the Summer Poster Session
  • Manage department schedule, files/records, and coordinates various activities between departments/stakeholders
  • Arrange travel arrangements for the Director and personnel
  • Coordinate with Human Resources and Student Financial Services for summer research
  • Work with Assistant Dean for Research, CMS, to coordinate the Summer Research Poster Session.

Budget:


  • Oversees the center's entire sponsored project portfolio and operating budgets for the Centers
  • Monitors Center Project Account Balances ensuring that expenditures are done in according with Sponsors' rules
  • Reviews award budget status, identifies issues and monitors/suggests changes and needs to PIs
  • Provides OSR/PI with financial data needed for interim and final financial and technical progress reports
  • Facilitates account close out activities, coordinating with OSR as needed
  • Assist in creating proposal budgets with effort commitment for personnel
  • Manages postaward administration of research grants and/or contracts from inception to closing of accounts
  • Organize payroll approval for the summer research fellows

Lab Support:


  • Maintain inventory of laboratory supplies, animals, equipment, etc.

Other Duties:


  • All other duties as assigned by the Director, Research Administration (EVP office) and/or Insititute/Center Director.

Conditions of Employment- Must achieve satisfactory results from a background check- Must have proof of COVID19 vaccination with booster or a university approved exemption


Required Education & Experience- Bachelor's Degree or appropriate combination of education and experience- 3-5 years administrative support experience- Experience with budgeting & financial management


Required Knowledge, Skills, & Abilities- General understanding of accounting principles- Strong organizational skills and attention to detail- Effective communication skills both written & oral- Problem-solver; critical thinking ability- Ability to manage and determine priorities, details and tasks with accuracy and efficiency- Proficient with Microsoft Office Suite; specifically, Word and Excel- Commitment to confidentiality and professionalism- Ability to make sound/accurate decisions using professional judgment- Ability to work independently as well as part of team- Ability to exhibit sensitivity and respect in all aspects of the job- Display strong, positive work ethic with a high level of integrity


Preferred Qualifications- Prior experience in research administration or a higher education setting


Typical Physical Demands & Working ConditionsEOE, Including Disability / Vets
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