Office Manager - Davis, United States - Bowman Consulting Group

Bowman Consulting Group

Verified Company

Davis, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Purpose
Ensure the smooth and efficient operation of office services for assigned office.

Key Responsibilities

Leadership and Direction

Receive broad guidance from seniorlevel management relating to overall key objectives, critical issues, new concepts, and policy matters and general parameters for execution. Manage people and processes to ensure effective execution. Review work produced by staff for quality assurance.

At the Operational and Company Level

Serve as liaison to Human Resources, Finance and Marketing Departments.
Provide administrative support to the Branch Manager and others, as assigned.
Assist with meeting financials objectives of office by reviewing invoices, tracking invoices, preparing reports, and monitoring billing and other financial statements.
Plan, direct and coordinate administrative services for the office including facilities management, office equipment, mail distribution system, and phone system.

Do the Work

Oversee the maintenance of all office equipment in branch facility so functionality is always maintained.
Initiate, negotiate, and establish relationships with property management and vendors who service the building and equipment.
Manage the reception area to ensure effective telephone and mail communications both internally and externally.
Organize and maintain an office filing system. Update mailing lists and contact databases.
Serve as liaison to Human Resources Department for people and paperwork processes.
Serve as liaison to Finance Department for certain accounting processes.
Serve as liaison to Marketing Department for certain paperwork processes.
Provide administrative support to the Branch Manager and others, as assigned.
Assist with meeting financial objectives of office by reviewing invoices, tracking invoices, preparing reports, and monitoring billing and other financial statements.
Manage administrative support staff.

Success Metrics and Competencies

Ability to effectively communicate with all levels of the organization and external partners.
High degree of discretion and ability to manage highly confidential information.
Strong sense of urgency in responding to constituents.
Selfreliance and ability to operate independently with limited direction.
Effective working relationship with internal leaders and peers, as well as external clients.
Ability to effectively manage multiple timesensitive tasks.
Basic understanding of financial reports and metrics.

Education, Work Experience, Licensure/Certifications, and Technical Requirements

Five or more (5+) years of administrative services experience with management responsibility.
High school diploma or equivalent GED required.
Associates degree in office administration or related field preferred.
Familiarity with MS Office Suite (Word, Excel, PowerPoint, Outlook) preferred.
Satisfactory driving record as determined by the Company and a current, valid State driver's license.

Physical Demands and Working Environment

Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
Mobility around an office environment.
Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Occasional lifting or carrying up to 20 pounds.
Occasional pushing or pulling up to 20 pounds.
Occasional reaching outward or above shoulder.

_Note:
While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.
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LI-SJ1

Education:
Required