Air & Enr2 Events Coordinator - Tucson, United States - University of Arizona

University of Arizona

Verified Company

Tucson, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Posting Number
- req19574
Department

AZ Inst for Resilience
Department Website LinkLocation*
Main Campus
Address
Tucson, AZ USA
Position Highlights
Arizona Institute for Resilience (AIR) is seeking applicants for an AIR & ENR2 Events Coordinator (Administrative Support Assistant III). This motivated, detailoriented position will work with program staff to provide logístical event support to the 15 programs and centers within AIR (located in the Environment and Natural Resources 2 building, certified Leed Platinum), and coordinate and convene campuswide events hosted by AIR. This position will also serve as the ENR2 Ambassador through the oversight of AIR's 11 publicly available event spaces located in the building, which includes managing the room reservation system, assisting the building manager in scheduling building access, showing space to potential users, and coordinating with various campus departments including Facilities Management, Real Estate, Risk Management, and Classroom Technology Services (CTS) to ensure university policies and event needs are simultaneously met. The Ambassador also serves as one of the primary contacts for questions about the ENR2 building and conducts tours. As a key member of the AIR Operations Team, the position will also provide administrative support to AIR as needed and manage one student employee. This is a fulltime position located in AIR's ENR2 offices.
At the Arizona Institute for Resilience, we turn science into actionable, communityoriented solutions.

Our focus is resilience, the capacity to respond to environmental change in innovative ways by adapting toward more sustainable and equitable outcomes.

We bring together researchers, educators, problem-solvers, and innovators from diverse disciplines - science, engineering, humanities, economics, public policy, law, the arts, and beyond - to develop innovative and practical solutions to the many environmental and resilience challenges we all face today.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more_

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Duties & responsibilities:
ENR2 Room Reservations & Management

Act as primary service provider for AIRmanaged ENR2 room/space reservation system by responding promptly to reservation requests, scheduling room access, seeking creative solutions when space is limited, and fairly and consistently enforcing reservation policies;
Serve as primary point of contact for room/space inquiry visits, show rooms and room features to prospective users, and provide general oversight for ENR2 rooms managed by AIR;
Maintain thorough understanding of the size, technology functions, and limitations of all rooms to advise users based on needs. Additionally, coordinate with Classroom Technology Services (CTS) to ensure AV functionality in main rooms and that they can provide technology training to room users;
Work alongside ENR2 Building Manager to manage overall building access and address facilities issues relative to room/space users;
Serve as ENR2 Ambassador and a primary contact for information about the building, along with serving as one of the lead contacts for ENR2 building tours, thus maintaining familiarity with the building's design, green features, and related onsite projects;
Regularly update AIR room/space reservation policies and AIR room/space reservations webpage.

AIR and AIR Program Event Support

Help develop and lead in the organization and execution of AIRwide events, including programming and logistics;
Coordinate with all AIR programs to provide logístical support for their events, ranging from a single guest speaker event to multiday conferences or workshops. This may include managing and securing event space, coordinating with CTS on A/V technology, catering, parking, event materials, signage, disabilityrelated accommodations and/or additional event staff, and onsite support as needed;
Coordinate with all AIR programs to stay abreast of upcoming events (virtual, inperson and hybrid), including the extent of support that will be needed by the AIR Operations team and potential support conflicts between concurrent events;
For virtual and hybrid events, set up virtual software link (Zoom, etc.) and coordinate roles such as hosting or breakout room management, sharing chat prompts or other resources, managing participants, etc.

AIR Operations Support

Provide backup support for inperson AIR Operations Team needs, including routing incoming mail, tracking office supply needs, printer assistance, conference room setup for meetings, occasionally assisting ENR2 staff/faculty wit