Executive Assistant - Philadelphia, United States - CI Solutions LLC

Description

We are a business cooperative consisting of 4 boutique businesses with symbiotic missions, values, and objectives. All the organizations share administrative, marketing, and IT/technology resources. The owners of the separate business units manage the vision, culture, and shared resources as a board.

The organizations that share resources are:

• CI Solutions LLC
• Rittenhouse LTD
• Home Works Well
• 8129 Germantown LLC

Key Responsibilities
Expected task would include but not limited to the following:

• Scheduling
• Proficiency with QuickBooks and other financial software
• Grant and certification writing
• AP/AR Management
• Inventory reconciliation
• Employee payroll, account management and debt collection, payment of expenses
• Bank reconciliations, and generation of management of financial statements
• Review purchase orders and reconcile with invoices.
• Complete any required forms for vendors/creditors, and employees.
• Record customer payments and prepare the daily bank deposit.
• Prepare a monthly report on overdue accounts.
• Reconcile bank accounts monthly.
• Prepare monthly financial statements.
• Prepare and process the payroll.
• Monitor status of loans and accounts to ensure current payments.
• Comply with state and federal tax regulations.

Qualifications

• Strong analytical skills with an excellent knowledge of financial calculations.
• Impeccable written and verbal communication skills.
• Must have excellent interpersonal and customer service skills.
• Able to multitask, be organized and prioritized critical timesensitive tasks, communicate and followup on tasks independently, maintain a continuous work schedule and work additional hours, occasionally if needed.
• Maintain absolute confidentiality of all company records
• Experience in a retail environment is a plus
• QuickBooks: 1 year (required)
• Bookkeeping: 5 years (required)
• This position requires flexibility as each company will require unique financial strategies
• You must be reliable, kind, mature, thoughtful and generous

We value individuals who are upbeat and positive. You must have a "can-do" attitude and thrive in a fast-paced, evolving environment.

It is critical that our team members have a passion for what they do, and a commitment to supporting the bigger picture through their collective contributions.

We value innovative, dynamic, and agile individuals. Finally, you must be teachable, accountable, able to give and accept constructive criticism.


Job Types:
Full-time, Part-time


Pay:
$50,000.00 per year


Schedule:

• Weekends as needed

Experience:

• Bookkeeping: 5 years (preferred)

Work Location:
In person