Administrative Assistant, Sales Leadership - Marlborough, United States - Boston Scientific Corporation

Boston Scientific Corporation

Verified Company

Marlborough, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Work mode:
Hybrid
Onsite Location(s):Marlborough, MA, US, 01752
Additional Location(s): US-MA-Marlborough
Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and highperforming employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing whatever your ambitions.
About the role
Boston Scientific is seeking an experienced Administrative Assistant to provide support to the VP of Sales and Senior Sales Leadership Team
Administrative tasks
Individual outlook calendar management as requested (VPs and AVPs).
Track and followup on action items and commitments
Prepare reports and PowerPoint presentations.
Organizes Sales department calendar. Consult with other admins/departments for collaboration and sharing.
Prepare expense reports, purchase orders, and ordering/shipping of items.
Additional miscellaneous administrative tasks to support the Executive Sales Organization.

Travel and Meeting Administration

Travel planning for VPs and AVPs regularly. Support Director of Sales (DOS) travel planning occasionally.
Assist with travel and itinerary for key meetings: Schedule meetings, draft agenda, develop, compile and distribute meeting materials and draft key communications related to meetings.
Collaborate with the Events team to represent needs of VPs, AVPs and DOS within larger events.
Implement meetings and small (<10 people) events such as offsite meetings, business luncheons, client dinners. This includes identifying and booking hotel rooms, meeting space, A/V, meals, and potential team activities. May require researching new locations with which you are unfamiliar.
Onsite meeting assistance (involving domestic out of state travel estimated four times annually for 23 days for VPs and AVPs.

Virtual meeting support

Schedule, coordinate and attend meetings with VPs and AVPs as requested. Responsibilities include; managing slides, ensuring conference AV support is set up and recorded, taking notes, and post meeting followup.
As requested by VPs and AVPs, fully manage select recurring calls including collecting input on agenda/topic, collecting requests from other functions/stakeholders, proactively suggesting agenda, meeting minutes, collection of action items and followup.

Working Environment

Onsite meeting assistance (involving domestic out of state travel estimated four times annually for 23 days for VPs and AVPs.

Skills/Experience

Function well in a high paced, at times stressful, environment.
Extremely proficient with Word, Outlook, Teams, and PowerPoint. Familiar with Excel and OneNote.
Excellent time management and followthru.

Qualifications

High school diploma, min 5+ years' experience in admin for multiple leaders.

Requisition ID:

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health.

That is why we stand for inclusion, equality, and opportunity for all.

By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve.

Boston Scientific is proud to be an equal opportunity and affirmative action employer.- Boston Scientific maintains a prohibited substance free workplace.

Pursuant to Va.

Code , Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

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Nearest Major Market:Boston

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