Faculty Assistant - Cambridge, United States - Harvard University

Harvard University

Verified Company

Cambridge, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary

Harvard Kennedy School has an immediate opening for a benefits-eligible, 35 hours/week Faculty Assistant to support renowned academics, serving as a liaison to faculty, fellows, staff, students and important external contacts.

Position Description
Responsibilities for this position will include (but are not limited to):

Providing a wide range of complex office administration and support to multiple faculty members
Managing complex calendars, coordinating highlevel meetings and international travel arrangements; Reviewing, assessing, routing, answering, and monitoring follow up action steps on correspondence
Managing logistics for occasional small events and conferences, including sending invitations, booking rooms, creating agendas, coordinating schedules, and arranging catering
Booking travel, processing reimbursements, paying invoices; Monitoring budgets including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts
Providing complete course support, working with Faculty and Teaching Assistants, creating course Canvas websites, procuring readings, printing handouts
Providing other office support including: composing and editing letters, memoranda, and reports, answering correspondences, maintaining office supplies, coordinating maintenance of physical space and equipment

Basic Qualifications

A minimum of 2 years of professional experience in program coordination and/or office administration

Additional Qualifications and Skills

Excellent verbal and written communication skills in English
Ability to meet tight deadlines in a fast paced, highenergy and constantly changing environment
Demonstrated intermediate skill level with Word, Excel, and PowerPoint.
Position requires adaptability, flexibility and the ability to multitask while maintaining excellent attention to detail
Bachelor's degree, ideally with a focus on social science
Demonstrated prior experience providing high level administrative support and complex project coordination responsibilities
This position may require occasional (paid) evening and weekend work

Additional Information

This position is a fully benefits-eligible term appointment ending June 30, 2025, with possibility of renewal.

Learn more about our work culture and see yourself at Harvard Kennedy School.**We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires preemployment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This is a hybrid position based on our campus in Cambridge, MA. As a campusbased institution, we place a high value on the inperson experience, crossteam collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows.
The position is required to work inperson on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be uptodate on CDCrecommended vaccines.

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Salary Range:$59,027 - $93,064
Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits
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Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
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Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
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Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
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Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years o