Purchasing Agent - Washington, United States - US Architect of the Capitol

US Architect of the Capitol

Verified Company

Washington, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Duties:

Tour of Duty:
Monday thru Friday | 12:00pm to 8:30pm
Responsible for purchasing supplies, materials, tools and equipment. Responsible for procuring supplies, services and equipment through a variety of small purchasing methods and procedures. The work requires an in-depth knowledge of a variety of specialized purchasing methods and procedures to perform procurement actions.

Resolves problems with requisitioning technical personnel procurement guidelines that specify lead-time and possible suppliers or any issues involved in purchasing.

Meets with suppliers to discuss terms, special requirements, schedules, etc., resulting from the nature of item or service being purchased.

Serves in the capacity of Cardholder of a Government-wide Purchase Card and is responsible for safeguarding the purchase card and account number.

Assures that the card is properly secured. Follows procedures outlined in Standing Operating Procedures for Using the Government-wide Commercial Purchase Card Service. The purchase card is used to pay for micro-purchases (supplies or services) following established policies and procedures. Reconciles the monthly statement and forwards the reconciled statement to the Approving/Certifying Official as directed. Complies with ethical and regulatory program requirements applicable to cardholders making purchase card purchases.

Receives, reviews and analyzes assigned procurement requests includes SOW and specifications for adequacy, conciseness, consistency with AOC purchasing guidelines. Screens and reviews purchasing requests for completeness and accuracy.

Customer Service
Receives all visitors and answers phone calls to the Service Center. Answers questions and/or concerns or directs them to the appropriate office to obtain the requested information. Suggests alternate course of actions when request cannot be handled by the staff.

Creates work orders in WeBTMA and notifies the Superintendent and the appropriate jurisdiction (House, Senate, CAO, USPC, SSA, EED, Grounds); updates work orders with any follow up information; and closes out pest control work orders.

Issues keys and AOC vehicles to staff.

Uses tact, diplomacy and patience when communicating and dealing with others, e.g., co-workers, managers, supervisors and internal/external customers. Maintains good rapport and a positive two-way communication with managers. Provides advice and guidance that reflects a thorough current knowledge of available services and AOC practices/procedures. Resolves problems and provides thorough and complete responses to customer inquiries in a timely manner.

Time and Attendance

Reconciles time and attendance data for employees against clock in and out punches; runs reports in TMA and manually transfers information to WebTa; verifies overtime and leave slips are submitted and approved; monitors employee leave so that they do not go into the negative without proper approval; prints time and attendance reports and files for future reference.

Conducts peer reviews to ensure that all timekeepers are adhering to policies and regulations regarding time and attendance and leave administration are followed.

The Purchasing Agent responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.

Requirements:

Conditions of Employment:

You must be able to pass a drug test.
Your resume and question responses must demonstrate jobrelated KSAs
A citizen of the United States;
A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
A person who is currently an officer or employee of the Government of the United States.

Qualifications:

_Specialized Experience __is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance._

To qualify at the GS-06 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-05 l