Chem - Graduate Program Coordinator - Charlottesville, United States - University of Virginia

University of Virginia
University of Virginia
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Charlottesville, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

The University of Virginia Department of Chemistry is committed and devoted to fostering a diverse and inclusive culture and environment.

The primary goal of our faculty is to educate and train the next generation of chemists of all races, ethnicities, religions, genders, ages, sexual orientations, socioeconomic backgrounds, and those with disabilities.

To help achieve this goal, the faculty strives to provide an environment that is free of bias and is focused on promoting the development and growth of all individuals.

This commitment to excellence in inclusion applies to our entire community, including but not limited to undergraduate students, graduate students, postdoctoral fellows, research scientists, staff, and faculty.

We recognize that our program is stronger and better positioned for growth when the members of our community reflect the composition and values of the larger population as a whole.


  • Be the first point of contact for graduate students and graduate student applicants to ask questions related to their program. Provide student support and point them towards resources to help them be successful.
  • Maintain graduate student records for PhD and MS students.
  • Assist in reports and record keeping for graduate student assessment.
  • Work with ISO to support international students, educating them on visa requirements as well as ESL class requirements.
  • Coordinate graduate recruitment, including the recruitment weekend and individual visits.
  • Coordinate new graduate student orientation.
  • Support and schedule graduate student programming, including DEI programming and career programming.
  • Be the administrative assistant for the DGS and the graduate studies committee, helping them coordinate programs, awards, and fellowships, and helping prepare reports and perform other tasks as needed.
  • Help with room scheduling and parking requests by graduate students.
  • Independently generate complex and detailed presentations and reports.
  • Interpret and communicate departmental and divisional policies and procedures, making decisions on specific operating problems and issuing instructions.
  • Study reports received, check, and compare with previous reports or other data, and bring to the attention of the supervisor significant items, changes, errors, or omissions.
  • In addition to the above job responsibilities, other duties may be assigned.
Intermediate Administrative Coordinator


MINIMUM REQUIREMENTS


Education:
High School Diploma


Experience:
At least four years' experience



Licensure:
None

Senior Administrative Coordinator


MINIMUM REQUIREMENTS


Education:
High School Diploma


Experience:
Six years of experience. Bachelor's degree may substitute for experience.



Licensure:
None

The Graduate Programs Coordinator will report to Seth Matula, Department Finance and Administration Manager for the Chemistry Department.


PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is located In Charlottesville, Virginia.

The anticipated start date is as soon as possible but preferrable by May 1, 2024. This position is a restricted position and is dependent upon project need, availability of funding and performance


Anticipated Hiring Range:
$55,000-60,000 commensurate with education and experience. This is a Non-Exempt level, benefited position.

For more information on the benefits at UVA, visit


To Apply:


  • CV or resume
  • Cover letter
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.


MINIMUM REQUIREMENTS

Education:
High School Diploma

Experience:
At least four years experience

Licensure:
None

PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
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