Program Assistant 2 - Evanston, United States - Northwestern University

Northwestern University

Verified Company

Evanston, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

This position is a full-time position at 37.5 hours per week and works onsite three/four days per week and two/one day(s) remotely during the academic quarters, with the opportunity for more remote work during the summer and breaks between quarters.

Specific Responsibilities:

Documents & Databases_
Proof for spelling & grammar.
Enters information into spreadsheets &/or databases.
Compiles routine reports, statistics, tables, charts, etc. from readily available information.
Website_
Assists with general department website updates.
Updates paid participant information on website.
Use Sona, a webbased system to track student and researcher studies for the lab requirement.
Accounting_
Processes accounts payables &/or receivables.
Submits payment requests to compensate research participants.
Enters, tracks, & maintains documentation & logs of financial transactions.
Ensures that charges have posted to appropriate accounts.
Assists with reconciliation of accounts.
Reviews budget statements.
Completes routine payroll actions.
Human Resources_
Processes a limited variety of routine HR transactions.
Coordination_
Coordinates student signup and student credits for experiments; determines allotment of credits and students for experiments.
Coordinates missed appointments acting as pointofcontact between lab personnel and student participants.
Tracks student progress towards completion of credits to fulfill experiment requirement; submit change of grades for students as necessary.
Updates experiment and student reference materials, organizes and archives confidential materials for experiments.
Coordinates continuing review research protocol submission for department participant pool and paid registry to IRB (Institutional Review Board).
Verifies participating labs have approved research protocol on file with IRB.
Troubleshoots issues for experiments and student participants. Reports lack of compliance to faculty participant pool coordinator or IRB as appropriate.
Assists with editing, formatting and electronically distributes the monthly department newsletter.
Coordinates key inventory& records along with requests for new keys.
Coordinates dept calendar.
Coordinates registration & travel.
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
Contacts_
Extensive communication with undergraduate students participating in Psych 110, Psych
110 faculty, faculty participant pool coordinator, and researchers.
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
Student Services_
Guides students through admissions process.
Advises students of research participation requirements.
Reviews student files/records for completion of participation. academic progress & referral.
Applies knowledge of participant pool and IRB guidelines. federal & state regulations.
Interprets existing policies & procedures; etc.
Operates wide format printer; maintains inventory and orders supplies.
Supervision_
Coordinates work of receptionists, program assts, temporary/workstudy students, etc.
Performs other duties as assigned.

Minimum Qualifications:
(Education, experience, and any other certifications or clearances)

A high school diploma or its equivalent along with 2 years of administrative support experience is required. 2.

Minimum Competencies:
(Skills, knowledge, and abilities.)

Preferred Qualifications:
(Education and experience)

Research experience at an undergraduate level.
Bachelors degree.

Preferred Competencies:
(Skills, knowledge, and abilities)

Above average competency with Excel, Powerpoint and Outlook.
Familiar with CASCADE.
Familiar with CANVAS.

The target hiring range for this position will be between $35,000-$49,221 per year, which is $17.88-$25.15 per hour.

Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.

Professional Growth & Development:

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._