- Expected work day: eight (8) hours.
- Regular and punctual attendance required.
- Provide clerical support in a multi-task work environment requiring the ability to prioritize tasks carefully for the accomplishment of goals.
- Substitute for and assist support co-workers as assigned to complete required tasks.
- Assist in the process of personnel transactions as directed.
- Supervise the activities of parent volunteers, student office aides and certain support personnel as assigned.
- Act as a liaison between parents, students, teachers, and support groups as assigned.
- Assist with the dispensing of medication and the handling of emergencies as assigned to provide for the health and safety of students.
- Assist with Child Nutrition Program low balance, lunch forms and other paper work as directed.
- Assist with the textbook program, including typing and issuing forms, managing textbook return-payment process as assigned.
- Assist with summer school registration, summer work permits and other duties as assigned.
- Assist with the Early Warning Court program as assigned.
- Update, publish, and distribute school handbooks and other materials as assigned.
- Order and maintain supplies, submit request for school equipment maintenance, and maintain office equipment as directed, with the knowledge of the principal.
- Place and receive telephone calls, record messages, and distribute mail in a helpful, courteous, and professional manner as directed.
- Welcome visitors, arrange for their comfort, and maintain a log of visitors for the school as assigned.
- Maintain such student records as may be required. Assist with student attendance, student schedules, student grades and student reporting as directed.
- Assist registrar and attendance clerk with preparation of transcripts, calling absentees, checking students in and out, and other tasks assigned.
- Maintain a daily teacher attendance log, provide the necessary records for substitute teachers, keep a log of teacher weekly lesson plans, and secure substitutes for teachers as directed.
- Maintain a master school calendar, schedule meetings, and schedule the use of the school facility as assigned.
- Perform the usual office routines and practices associated with a busy yet productive and smoothly run office.
- Obtain, gather, and organize pertinent data as needed and put it into usable form.
- Maintain a regular filing system, as well as a set of locked files, and process incoming correspondence as instructed.
- Type all correspondence, reports, forms, work permits, school calendar and other material as directed.
- Prepare and dispense information, forms, letters, and other material including information to be sent to parents.
- Assist with projects including fund raising as assigned.
- Make all reports necessary to the school operation as required.
- Demonstrate knowledge of the School System organization and the local school organization in making job related decisions.
- Maintain a complete and systematic set of records of all financial transactions as required.
- Evaluate office procedures and recommend improvements as needed.
- Follow Board and local school policies and procedures.
- Maintain proper and professional relationship with students and other employees.
- Perform duties in a manner that promotes good public relations.
- Maintain the confidentiality of all school related business.
- Possess visual acuity.
- Possess physical capability to sit, stand, walk, bend, and lift up to 25 pounds.
- Possess physical and emotional ability and dexterity as needed to perform assigned tasks in a fast-paced, high intensive work environment.
- Make payrolls and keep proper records and supporting documents as required.
- Receive and receipt monies for the school as required.
- Audit teacher receipt books as money is received from the teacher as required.
- Handle banking activities as required.
- Perform other job related duties during the school day as assigned by the Principal.
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Secretary - Local School 9-Month General Posting Possible Vacancies - Alabaster, United States - Alabaster City School District
Description
Classified - Position - School Positions - Other Classified / Clerk / ReceptionistJob Number
Start Date
Open Date 02/13/2024
Closing Date 05/31/2024
General Posting for Possible Vacancies
JOB TITLE: SECRETARY (LOCAL SCHOOL) 9 - MONTH
QUALIFICATIONS:
1.
High school diploma or GED
2.
Working knowledge of e-mail processes required
3.
One year of computer experience required
4.
Working knowledge of basic office procedures and business equipment
5.
Keyboarding proficiency-50 words per minute
6.
Effective telephone skills required
7.
Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.
REPORTS TO:
Principal
JOB GOAL:
To assure the smooth and efficient operation of the school office so that the maximum positive impact on the education of children can be realized.
ESSENTIAL FUNCTIONS:
Nine months. NON-EXEMPT EMPLOYEE.
EVALUATION:
Performance will be evaluated in accordance with support personnel evaluation system and Board policy.
SALARY:
Salary based on the appropriate current salary schedule.
Duty Days 187
Reports To Principal
Job Posting Link
Salary Range: From/To Current salary schedule
Job Attachment View Attachment