Human Resources Assistant - New York - SourcePro Search, LLC

    SourcePro Search, LLC
    SourcePro Search, LLC New York

    1 week ago

    Description
    Status: Full-Time
    Schedule: Monday to Friday (Hybrid - 3 set days in-office, 2 days remote)
    Hours: 9:30 AM to 5:30 PM
    Salary: $60,000-$65,000 per year
    What You'll Do:
    • Revise and update internal distribution lists for onboarding and offboarding processes.
    • Review and process insurance invoices and weekly EDI files.
    • Draft communications such as COBRA letters.
    • Review vendor invoices and process payments.
    • Enter and maintain accurate data in the HRIS system.
    • Organize and maintain electronic personnel records.
    • Support internal and external events by managing logistics, including booking conference rooms and catering.
    • Scan and file original signed documents, including correspondence, into the document management system.
    • Generate offer letters for legal and professional staff.
    • Schedule and coordinate interviews for professional staff candidates.
    • Prepare recruiting placement agreements, track agreements, and process recruiting invoices.
    • Collaborate with professional staff, fostering strong teamwork and a positive attitude.
    • Perform additional related tasks as assigned.
    What You'll Bring:
    • 1-2 years of office experience (HR experience is a plus).
    • Experience with HRIS systems is a plus.
    • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
    • Familiarity with benefits and employee plans for mid-size organizations.
    • Strong organizational skills with exceptional attention to detail.
    • Excellent verbal and written communication skills.
    • Proven ability to handle sensitive information with discretion and maintain confidentiality.
    • Strong interpersonal skills with a focus on customer service.
    • Punctuality, reliability, and professionalism.
    • Ability to work independently in a fast-paced, deadline-driven environment.
    • Typing speed of at least 65 WPM.
    • Ability to manage multiple projects, prioritize tasks, and effectively manage time.
    • Willingness to work overtime as necessary.
    Physical Requirements:
    • Must be able to sit for prolonged periods and work on a computer.
    • Must be able to lift up to 10 pounds occasionally.

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