Case records Technician - Corona, United States - State of California

Description

Job Description and Duties

TO OBTAIN ELIGBILITY FOR THE
CASE RECORDS TECHNICIAN CLASSIFICATION, YOU MUST TAKE THE OFFICE TECHNICIAN (TYPING) EXAM. IF YOU ALREADY HAVE ELIGIBILITY FOR OFFICE TECHNICIAN (TYPING) A NEW EXAM IS NOT NEEDED.

Access inmate, parolee and discharged offender Central Files (C-File) and maintain integrity, accuracy and uniformity of Central Files (C-Files) through the Electronic Records Management System (ERMS) and the Strategic Offender Management System (SOMS) database system.

Follow C-File security and confidential procedures and policies. Ensure accurate data entry, prepare and review offender or parolee files. Recognize, sort and scan a multitude of documents according to Departmental policy and timeframes. Identify documents that need immediate action prior to scanning in the C-File. Ensure proper placement of scanned documents in the C-File.

Identify, evaluate, interpret, type, copy, track, distribute, and or prepare a multitude of documents, actions, and/or dispositions including but not limited to departmental forms, reports; legal documents from courts or law enforcement; other state, federal or local agency documents and forms.

Maintain Board of Parole Hearings actions and reports in database for inmate or parolee file.

Individuals who are eligible for a Training and Development Assignment may also be considered for this position(s) [Utilize the following standardized verbiage on all advertisements for all CDCR HQ advertisements] *The California Department of Corrections Rehabilitation (CDCR) Headquarters has implemented a new automated system to streamline the hiring process.

The Human Resources Technology System (HRTS) is an intuitive, userfriendly system that provides the applicant access to realtime updates throughout the hiring process.

HRTS will require new candidates to set up an account, which allows them to track their application's progress.

Through their account portal, candidates will also be able to provide any additional information needed in the hiring process, including setting up interviews as needed.

After the final filing date, applicants will receive an email from or (depending on the email provider), with direction on creating and/or accessing their account.

*For HRTS communication, this is in reference to Job Requisition (JR) XX

• Limited term 12 months; may be extended up to 24 months or become permanent.
• Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

You will find additional information about the job in the Duty Statement.

Working Conditions

This is a Correctional Institution open 24 hours/7days a week, all positions will be office centered.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• 
  CASE RECORDS TECHNICIAN

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-429412


Position #(s):

Working Title:
Case Records Technician


Classification:

CASE RECORDS TECHNICIAN
$3, $4,026.00 A

$3, $4,322.00 B

$3, $4,661.00 C

# of Positions:

1


Work Location:
San Bernardino County


Telework:
In Office


Job Type:
12 Month Limited Term - Full Time


Work Shift:
7:30AM - 3:30PM


Work Week:
Monday - Friday

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace.

We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.

Until 1987, CIW was California's only prison for female felons. It was originally called "Frontera," a feminine derivative of the word frontier - a new beginning. The campus-like design was in keeping with the 1950's progressive notion of rehabilitation.

The primary mission of the California Institution for Women is to provide a safe and secure environment for primarily Level I/III female offenders.

This mission is further defined by our responsibility to provide quality health care and institution programs specifically geared to meet the special needs of female offenders.

Specialized programs include academic and vocational programs, pre-release and substance abuse programming, pre-forestry and camp training, an arts in corrections program and a wide variety of inmate self-help groups and community betterment projects.

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation's largest and most diverse correctional departments in the country.

We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and implementing rehabilitative strategies to successfully reintegrate offenders into our communities.

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.

Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age.

Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment.

If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.

Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/6/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Ca Institution for Women


Attn:
Cynthia Quintana, HRA


Ca Institution for Women/Attn:
Delegated Testing

16756 Chino-Corona Road

Corona, CA 92880

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Ca Institution for Women

Cynthia Quintana, HRA

Ca Institution for Women/Attn:
Delegated Testing

16756 Chino-Corona Road

Corona, CA 92880

Every Wednesday Personnel is only open from 6:00am - 8:00am

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -The response shall be no longer than one page, typed in Courier New font, 12-point, single spaced, and with (1") margins on each side, full name upper right corner. Applications submitted without Statement of Qualifications will not be considered, those that do not adhere to the guideline for formatting will not be considered. The Statement of Qualification must be formatted in a Question-and-Answer format, as a narrative response, complete sentences, no bullets.
• Please give an example of how you maintain confidentiality in a workplace setting.
• Please give an example(s) of how you prioritize multiple assignments.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Information on benefits afforded by membership in the California Public Employees' Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at This webpage is intended to provide general information.

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.


Human Resources Contact:
Cynthia Quintana

ext: 3403

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO OFFICE
ext: 5252


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional information

Complete Application Packages must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at If you choose not to apply electronically, a hard copy application package may be submitted through an alternative method.

Do not include Social Security Numbers.

You will be rated based on your knowledge, skills, work experience and education. Only the top candidates will be interviewed.

Please ensure all portions of the application are completed, do not leave anything blank (including, but not limited to, hour/week worked and start/end dates, along with duties performed).

Please state (describe) your education, experience, skills, knowledge and abilities in detail, as they relate to the duties and responsibilities identified in the attached duty statement.

Applicants who do not submit the required information may not be considered for this position.

Additional Information regarding this recruitment

• Various methods of appointments may be considered, unless specified in this advertisement. All methods of eligibility" includes list, transfer, and T&D.
• This advertisement may be used to fill other vacancies that occur during the validity of the candidate pool established from this recruitment.
• Applicants should have eligibility to be appointed by the final file date of this advertisement and should maintain eligibility in order to be considered for an interview.
• Incomplete applications will be screened out.
• Salary posted is the base pay for the classification; various salary ranges may be included. A final salary placement will be made at the time of appointment.
• Some classification will require a physical prior to appointment.
• Departments are not required to contact all candidates with list eligibility, therefore, candidates are encourage to search for vacancies they may be eligible for and apply.
• Appointments may be subject to Hiring Freeze exemption, clearance of the State Restriction of Appointment, Reemployment list and Departmental Restriction of Appointment list.
• Positions filled as limited term or as a Training and Development may become permanent.
• All applications will be screened (based on information provided on your application) and only the most qualified will be interviewed. Therefore, please be as thorough as possible when filling out applications.
• If you are meeting Minimum Qualifications with education, you must include unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.