Workplace Experience Assistant/receptionist - Santa Monica, United States - Wilshire Advisors LLC

Wilshire Advisors LLC

Verified Company

Santa Monica, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Company Description

As part of the Wilshire family, you can rest assured that every day you are contributing to an organization that is helping investors improve their financial outcomes.

For more than 50 years, Wilshire has been dedicated to providing customized portfolio solutions grounded in research and powered by next generation technologies.

Wilshire advises on over $1 trillion in assets for some of the world's largest and most sophisticated institutional investors and is headquartered in the United States with offices worldwide.

Wilshire is looking for a Workplace Experience Assistant/Receptionist to support daily operations in our Santa Monica office.

Serve as the face of Wilshire; greet and welcome visitors and clients with a positive, helpful attitude
Ensure a pleasant and productive workplace environment, including overseeing cleanliness, safety and maintenance of the front desk, lobby, common spaces, and conference rooms
Act as a point of contact for employees, providing assistance and information on office services, amenities, and events
Serve as a culture carrier within the company; help plan and execute company events including luncheons, holiday parties, etc.
Act as liaison to the IT department for troubleshooting office AV equipment and ad hoc projects
Manage facilities needs such as conference room reservations, external visitors through the security portal, and catering as needed
Assist with mail, office supplies, and facilities maintenance, including issuing work orders for building and office vendors
Create Purchase Orders and provide other administrative support for colleagues such as scheduling and expense reports
Assist with or lead special projects as they may arise
Constantly look for opportunities to improve the workplace experience for yourself and your colleagues

Qualifications

1+ year previous experience as a receptionist in a professional environment
Financial services industry experience a plus
Ability to be punctual and maintain a satisfactory attendance record
Excellent verbal and written communication skills
Excellent organizational skills; detailoriented with the ability to work under pressure
Ability to multitask and handle multiple incoming calls and guest checkins
Ability to maintain confidentiality and handle sensitive information
Comfortable interacting with highlevel business individuals
Ability to utilize Microsoft products, including Outlook, Teams, Word, Excel and PowerPoint

Additional Information

This position will work
onsite out of our Santa Monica office
We offer a comprehensive benefits package including a collaborative work environment, generous PTO, 401(k) match, affordable & comprehensive medical/dental/vision insurance, CFA and other professional membership reimbursement, and more.

The pay range for this position is $26-$27.50/hour. However, base pay will be determined on an individual basis considering various factors, including location, qualifications, skills, and experience.

The total compensation package includes eligibility for an annual discretionary bonus and a full range of health and financial benefit offerings, which will be provided in conjunction with an offer of employment.

Wilshire is an SEC registered investment adviser and required to track certain political contributions under Rule As such, you may be required to disclose your prior political contributions.