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    Administrative Project Coordinator - Jacksonville, United States - Randstad USA

    Randstad USA
    Randstad USA Jacksonville, United States

    2 weeks ago

    Randstad USA background
    Full time
    Description
    Join Our Team as an Administrative Project Coordinator Are you ready to be the cornerstone of our dynamic civil construction projects? We're seeking a skilled Administrative Project Coordinator to drive efficiency, organization, and success in every phase of our operations. If you thrive in a fast-paced environment and are eager to play a vital role in top-tier construction ventures, we want to hear from you Requirements:
    • Proven experience in administrative roles within the construction industry, particularly in commercial construction projects.
    • strong organizational skills with meticulous attention to detail.
    • Excellent communication and interpersonal abilities, with the capacity to collaborate effectively with diverse stakeholders.
    • Proficiency in project management software and Microsoft Office Suite.
    • Familiarity with contract management processes and procedures.
    • Ability to multitask and prioritize tasks in a fast-paced environment.
    • Knowledge of Equal Employment Opportunity (EEO) regulations preferred.
    • Demonstrated problem-solving skills and the ability to adapt to changing priorities.
    • A proactive and self-motivated approach to work, with a commitment to delivering high-quality results. Responsibility: Prioritize safety above all else – it's our foremost concern Thoroughly plan tasks – prepare diligently Clearly communicate expectations – be concise and consistent Efficiently carry out plans – strive for effectiveness Take full ownership – address challenges without making excuses Integrity: Conduct yourself with honesty – always choose the right path Show respect for others – demonstrate empathy Keep promises – ensure follow-through Be reliable – fulfill your commitments Practice humility – no room for arrogance Teamwork: Embrace the vision – establish and achieve objectives together Nurture individual growth – strengthen the team as a whole Lead by serving others – support fellow team members' success Persist – give your all for the team's success

      salary: $50,000 - $55,000 per year
      shift: First
      work hours: 8 AM - 5 PM
      education: High School

      Responsibilities
      • Receive, organize and process all contract documents with clients and owners.
      • Generate and process documents including but not limited to: performance and payment bonds, certified payroll, certificate of insurance, notice-to-owners, EEO, etc.
      • Prepare, expedite and track purchase orders, subcontracts, submittals and all documents required to contract with material vendors and subcontractors
      • Work with project managers to clarify and detail subcontractor and material vendor scopes.
      • Analyze quote, submittal and purchase order terms and conditions submitted by vendors.
      • Track submittals and ensure that documents are compliant and completed timely.
      • Obtain subcontractor performance and payment bonds according to contract requirements.
      • Ensure all vendors have submitted proper insurance certificates.
      • Assist Project Managers with all contract related items including RFIs, pay requests, invoice approval, release of liens, project close out documentation, etc.
      • Participate in "project handoff" and "job planning" meetings.
      • Set-up and manage contract files.
      • Analyze material and subcontractor requirements and solicit bids and quotations accordingly as directed
      • Manage and maintain project management databases including, but not limited to, subcontractors, vendors, material specifications, "best management practices", etc.
      • Provide day-to-day administrative assistance to project managers and other management.

        Skills
      • Planning
      • Maintaining Calendars
      • Organization
      • Subcontractor Management
      • Bid Packages
      • Quoting
      • Vendor Management
      • scope of work
      • Purchase Orders
      • Reporting
      • Documentation of Operations
      • Multi-tasking
        Qualifications
      • Years of experience: 5 years
      • Experience level: Experienced
        Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

        Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

        At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

        Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

        Applications accepted on ongoing basis until filled.

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