Temporary Admin Asst Universal - New Paltz, United States - Woodland Pond Inc

Description

Performs general administrative duties; and provides support to the department heads at Woodland Pond not otherwise having dedicated departmental coordinators (including: Admin, Finance, Resident Services), on a limited basis, as assigned.

• Unit Clerk on Skilled Nursing or Assisted Living (from Unit Clerk Job Description):_
• Answers telephone calls, takes messages or directs calls to appropriate party
• For onsite MD appointments, ANY onsite location:
• Ensures for all appointments that the following are in order:
• Current and prior month MARs
• Resident Chart
• Physician Consult sheet, which MUST indicate reason for visit and clearly explain what is needed from the doc.
• Ensures that these packets are brought to the medical appointment office prior to the appointment
• Ensures that ALL inhouse appointments are documented in Outlook calendar, and white board on SNF. (PT/OT/SP, MD, Dental, Podiatry, Salon)
• Updates and maintains, as needed (always keeps adequate supply available for staff)
• Blank 24 hour report forms
• ADL sheets, personal sheets
• 1 and 2 hour check sheets
• Daily fluid intake forms
• Physician consult forms
• AL Resident Self-Scheduled Appointment Forms
• Transportation Request Forms
• Resident emergency packets
• Existing resident census in AOD (change status as needed) (SNF)
• Admission Packets (readily available for admission nurse)
• Chart filing to include PT/OT/SP forms
• Orders office supplies and equipment through Central Supply
• Incident and Accident Reports (I and A's)
• Ensures that all I and A's reports for SNF are given to the HC Administrator and monitored by the HC Administrative Coordinator.
• Maintains all I and A's for assisted living
• Receives and reviews I &A's from Charge Nurse and files them. Faxes reportable I & A to DOH and maintains fax confirmation for Assisted Living
• Logs all Assisted Living I&A's into tracking sheets in Excel
• New orders: receive from fax or returning residents, ALR only and deliver to nurses; file all in charts, once they have been processed by nurses and signed off on
• Care Plan Meetings: prepare MAR and TAR for the meetings from AOD

• Maintains PERS and wander guards, activate, and monitor devices for low batteries and preventative maintenance. Training to be provided as needed.
• Maintains all records that aren't a part of the residents chart in an organized manner, for DOH. (24 hour report, hourly checks, etc.)
• Thins charts when necessary, keeping 6 months as required in the chart on the unit in designated file cabinet
• Admissions:
• Prepares new admission chart
• Adds admission packet to empty chart
• Adds face sheet (from AOD) to front of chart
• Compiles and prepares CNA documents
• Writes name and room # on chart binding
• Prepares resident bracelet: Name and room #
• Creates name template for room door
• Completes room checklist
• Ensures the appropriate supplies are in the room depending on gender and diagnosis, etc.
• Assists with AOD order entry for new admission, when necessary
• Incident and Accident Forms
• All other forms and packets as directed by Unit Manager or DON
• Break down discharged resident charts and gives to MDS Coordinator or ALR Case Manager, then to Medical Records Coordinator
• Answer phones; communicates with families, MD, lab/radiology techs, in accordance with the WP communication fundamentals
• Creates and maintains daily run sheets for CNA's (SNF) and trip/appointments, checking that records are initialed by designated aide every morning before report on ALR
• Backs up and assists Scheduler as Needed
• All other duties as assigned
• Receptionist or Concierge (From Receptionist Job Description):_
• Answering Phones/ Transferring calls to appropriate parties.
• Greeting visitors/staff in a friendly, cordial, and pleasant manner.
• Ensuring ALL visitors sign in (Including but not limited to physicians, consultants, contractors etc ).
• Direct visitors to appropriate unit / location.
• Maintain visitor badges.
• Monitoring Status Solutions/Notifying staff in an emergency.
• Updating daily census for entire Health Center and forwarding to billing coordinator.
• Updating "Report of Nursing Staff" sheet and posting.
• All other duties as assigned

• General Admin Assistant:_
• Performs filing regularly for all Administrative department heads listed here, and typing of correspondence. Assist with incoming and outgoing mail for the same.
• Assists marketing department with preparation of materials, mailings, and other administrative tasks as assigned
• Aides with limited administrative tasks