Executive Assistant - Elwood, United States - Red Gold, Inc.

Description

Responsibilities
Legal and Insurance Administration

• Coordinate and followup on administrative matters relating to legal claims. This can be internal coordination and scheduling relating to meetings and the production of documents, compiling and organizing claim files, and general status management of open claims.
• Track, code and analyze of bills from legal and professional firms and for insurance premiums and claims

General Accounting, Tax and Governmental Reporting

• Work with the tax department to coordinate the submission of tax returns and the preparation of checks for the various taxing entities
• Prepare and file various routine governmental reporting to the states and federal government
• Responsible for reporting and depositing cash from various functions within the company
• Maintain records for various rental property owned by the company
• Assist with the compiling and organizing of capital project folders and any other assistance needed by the fixed asset accountant.
• Miscellaneous Ad Hoc Office needs. Like many positions this will have busy times and less busy times and this person is expected to take the initiative to seek out ways to help out other areas of the department during slower times.

Administrative Assistant

• The people in the department assisted by this position generally schedule their own meetings but from time to time this position will help in scheduling meetings and in addition will handle some phone duties and other normal administrative assistant duties.
• This position manages license and titles for the various vehicles owned by the company
• Under the guidance of the Director of Risk management this position coordinates filing and paperwork for company vehicles involved in accidents

Qualifications
Education & Experience

• Some college or continued education
• Office experience required depends on level of education obtained. The higher the level of education the less office experience is required
• A variety of work and educational experiences would be a plus

Knowledge, Skills, & Abilities

• Knowledge of various office systems including Word, Excel and Exchange
• Excellent Communication Skills written & verbal
• Team player
• Customer service focused
• Detail oriented
• Task oriented
• Initiative
• Multitask oriented

Physical Requirements & Working Conditions

To perform this job successfully, the physical demands listed are representative of those that must be met by an employee.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job:

• The employee must be able to remain in a stationary position 50% of the time whether that be sitting or standing
• The employee must be able to use fingers to constantly operate a computer or other type of office equipment
• The employee in this position must be able to regularly walk
• The employees must be able to use hands to handle and feel
• The employee must be able to reach with both hands and arms
• The employee must be able to visually detect, perceive, or recognize in near and far distances
• The employee must be able to converse or convey with other individuals
• The employee may occasionally be required to crouch
• The employee may occasionally lift/carry items as heavy as 25 pounds

Behaviors:
Preferred

• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Loyal: Shows firm and constant support to a cause

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)