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    Director of Operations - Minneapolis, United States - Borealis Philanthropy

    Borealis Philanthropy
    Borealis Philanthropy Minneapolis, United States

    4 weeks ago

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    Full time
    Description

    Job Title: Director of Operations

    Reports to (Title): Managing Director

    Department: Operations

    Employment Classification: Full-Time

    FLSA Status: Exempt

    Base Annual Compensation Range: The full-time
    salary range for this role is between $142,000 - $212,000 with
    exact salary depending on experience, and new staff rarely start at
    the top of the range.

    Location: Remote

    About Borealis Philanthropy

    From Black-led movement-building, to queer and trans liberation,
    to disability justice and inclusion, community organizers are
    working every day to bring about transformational change. Borealis
    Philanthropy exists to listen to, invest in, and support them. Our
    staff of experts come from the communities we serve, and bring
    their lived experiences, values, and visions to the work of
    supporting community-driven change through grantee and funder
    collaboration.

    As a philanthropic intermediary, Borealis Philanthropy builds
    bridges between funders and organizers by creating opportunities
    for impact-driven investments. We team with funders to conceive,
    develop, and implement grantmaking initiatives that resource the
    many innovative organizations within each of our respective
    grantmaking funds. In partnering with philanthropy, we remove
    barriers to funding for grassroots organizations and invest in
    intersectional movements building a future that serves all of
    us.

    Where We Are

    While Borealis Philanthropy has been quite public
    about what
    we believe it takes to fund transformational change as a
    social justice intermediary, we know the reality that it is rare
    for intermediaries like ours to consistently be set up for long
    term success and sustainability.

    As Borealis Philanthropy enters our tenth year of partnering with
    funders and movement leaders and organizers to build the liberatory
    future we believe possible, we
    are leaning more deeply into our theory of change, and
    intentionally investing in the next decade of resourcing justice
    movements by building an infrastructure to actualize our
    organizational potential.

    Our Values

    Alchemy + Healing, Atrevida + Audacity, Accountability +
    Integrity, Ubuntu + Interconnectedness

    Job Overview

    The Director of Operations oversees the team responsible for
    developing, managing, and ensuring the smooth functioning of
    Borealis's core operational systems and processes. These systems
    and processes including grants management, CRM software and data
    collection, technology, and office management. Provides the
    strategic direction for internal operational systems and internal
    communication platforms; ensuring that systems are in line with
    organizational values and that platforms are equitably accessible.
    Partners across departments to ensure that the grantmaking process,
    data collection and reporting systems, technology platforms, and
    overall office management meet the needs of multiple internal and
    external stakeholders.

    Responsibilities

    Organizational Leadership and Strategy: The Director
    of Operations serves as a member of the Management Team, providing
    organizational leadership in alignment with organizational values
    and vision, including:

  • The Operations Director collaboratively leads design,
    implementation and evaluation of processes and systems to increase
    operational effectiveness and efficiency for Borealis and
    facilitates internal communication and connectedness for the
    virtual staff team
  • Serve as a visible and core member of leadership team and
    contribute strongly to cross-disciplinary teamwork, collaboration
    and planning for the organization
  • In partnership with the President, HR and the Management team,
    develops policies and procedures, ensuring they are accessible,
    equitable, documented, and up to date.

    Technology, Security, and Office
    Management: The Director of Operations
    provides visionary and values aligned strategic management of
    organizational technology, security, and office functions,
    including:
  • Oversees organization-wide technology systems and digital
    security
  • Identifies and champions opportunities for streamlining and
    improving technology, including integration across applications,
    workstream efficiencies, and internal communication platforms
  • Ensures that there are updated operational policies, systems,
    resources, and training for security, safety, and emergency
    protocols.
  • Oversees virtual and physical office administration, safety and
    accessibility of the virtual office environment and operational
    support for staff, events, and meetings.

    Grantmaking Operations: The Director of Operations
    designs and ensures accessible and people-centered grantmaking
    operations, including:
  • Designs and leads strategy and improvement efforts in our
    grantmaking processes so that we can disburse grants quickly, track
    their progress efficiently, and improve our practices by actively
    listening to grantees
  • Works closely with the programs department to ensure that the
    grantmaking process meets the needs of funds, grantees, and
    donors

    Department Vision, Leadership, and Oversight: The
    Director of Operations is the internal leader of the Operations
    Department, including:
  • Supervises, coaches, and mentors Operations staff
  • Develops and manages the operations department's annual work
    plan and budget.
  • Manage organizational memberships held by the Operations
    Department.

    Other Duties: As a member of the
    Borealis staff, the Director of Operations performs certain
    functions that are not specific to their job, but support the
    organization as a whole. This includes:
  • Submitting and approving expense reports and approving
    timecards by stated deadlines
  • Attending all staff meetings and required trainings and
    events
  • Participating in organizational development and change
    processes, including serving on committees or special project
    teams
  • Model Borealis' culture and values; align outcomes, practices,
    and communications within the organization's culture
  • Lead special projects and other duties as assigned

    Education & Experience
  • Bachelor's degree in business, operations management, IT, or
    related field, Master's preferred
  • Ten (10) years of experience in operations for a nonprofit or
    philanthropic institution, preferred
  • Five (5) years of previous supervisory experience, including
    leading a team.
  • Three (3) years experience with grants management and database
    administration, preferred
  • Technologically savvy with experience using systems and tools
    such as Salesforce, Zoom, Google Suite, Slack, and Asana

    Competencies (Knowledge, Skills & Personal/
    Behavioral Attributes)
  • Proven leadership experience with strong management skills,
    including the ability to coach, direct and inspire diverse staff
    towards a common goal
  • Systems thinker and builder with strong conceptual and
    problem-solving skills
  • Excellent written and verbal communication skills
  • Superior attention to detail with superb organizational
    skills
  • Ability to work collaboratively and build relationships within
    a diverse virtual work environment
  • Ability to identify and mitigate risks to the organization
  • Excellent project management skills - from the visioning phase,
    to clarifying roles and timelines, to execution
  • Ability to manage change, work under pressure, manage multiple
    projects simultaneously both strategic and tactical
  • Ability to apply disability justice lens to making systems
    accessible
  • Commitment to Borealis' vision and values

    Work Environment
    (Conditions and Physical Demands)

    This job operates in a professional, virtual, home
    office or co-working environment, with local and national travel.
    In line with Borealis' commitments to racial equity and disability
    justice, our current policy is that no staff member travel or
    attendance at in person meetings is required at this time. If team
    members are interested in attending in person events, Borealis
    will, as needed, work to make reasonable accommodations to ensure
    their health and safety.This
    role routinely uses standard office equipment, including a laptop
    computer and cell phone. The employee is generally required to
    spend long periods of time sitting, typing, and working at a
    computer. May require the ability to occasionally lift and
    transport items. Accommodations will be made based on ability and
    accessibility.

    Commitment to Disability, Diversity, Equity,
    & Inclusion

    Borealis is committed to the full
    inclusion of all qualified individuals. As part of this commitment,
    we will ensure that persons with disabilities are provided
    reasonable accommodations. If reasonable accommodation is needed to
    participate in the job application or interview process, please
    contact
    Borealis is an equal opportunity employer and does not discriminate
    on the basis of race, sex, religion, national origin, gender
    identity or expression, sexual orientation, disability, age, or any
    other category protected by local, state, or federal laws. We are
    committed to building a diverse, equitable, and inclusive staff
    team. We strongly encourage applicants who are people of color,
    LGBTQ, women, trans and gender non- conforming people, people with
    disabilities; and/or formerly incarcerated people.

    Applicants will need to submit a cover letter that
    includes, but is not limited to, answers to the following
    questions:

    1. Why are you interested in working for a philanthropic
    intermediary that centers racial equity and the intersections with
    class, gender identity, sexual orientation, and ability?

    2. How do the values mentioned above connect to your own lived
    experience?

    3. How would you build community/develop relationships with
    different constituencies (staff colleagues and/or grant
    applicants and/or grantees and/or donors) in a national
    fully remote environment? Please try to make your answer as
    specific as possible to the work of the department to which you are
    applying.

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