Receptionist/Office Coordinator - Wilmington, DE - Womble Bond Dickinson

    Womble Bond Dickinson
    Womble Bond Dickinson Wilmington, DE

    1 day ago

    Description

    Receptionist/Office Coordinator

    Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Wilmington, Delaware office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. This position requires daily in-office attendance, and reports to the Director of Administration.

    Responsibilities:

    • Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
    • Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff, including proficient use of Condeco software.
    • Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events.
    • Perform daily housekeeping duties to maintain the cleanliness of the caf, conference rooms and reception seating area, as well as loading/unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines.
    • Order and stock the pantry and caf with coffee, tea, water, other beverage supplies, and paper products.
    • Prepare offices for new hires.
    • Maintain relationships with vendors and building security.
    • Reconcile credit card statements.
    • Process office-related invoices in Chrome River.
    • Prepare daily office bulletin and maintain office related documents.
    • Provide back-up to support services such as Office Services and Records.
    • Other administrative duties as assigned.

    Requirements:

    • The ideal candidate will be energetic, friendly, self-motivated, resourceful, and organized.
    • The Receptionist/Office Coordinator must have the ability to work collaboratively in a team setting with a client service focus.
    • Strong communication and problem-solving skills with attention to detail and deadlines are a must.
    • Punctuality and satisfactory attendance are imperative.
    • Computer literacy in Word and Outlook is required.
    • A minimum of an Associate's degree or three years of hospitality industry or customer service experience is preferred.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.

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