Executive Assistant - Williamsburg, United States - Greater Williamsburg Chamber of Commerce

Description

Job Category:
Operations


Job Title:
Executive Assistant/Project Manager


Reports To:
Chief Executive Officer


Position Summary:
This position is responsible for providing executive level support, including Board Management to the

Greater Williamsburg Chamber of Commerce CEO.

In addition, this position manages the day to operations to ensure a safe and efficient workplace - enhancing operational procedures and office maintenance.

Executive Assistant Responsibilities:

• Board of Director Board Management
• Secretary to the Chamber of Commerce Board; must be able to take minutes of the meeting and prepare them for the CEO post meeting
• Provide all coordination and preparation for the Greater Chamber of Commerce Board meetings, including securing location, preparing any presentations, preparing board packets and keeping track of attendance

• Calendar

• Review, manage, and update complex calendars
• Travel handle travel arrangements including itineraries, accommodations, and transportation

• Expense

• Prepare, submit, and track expense reports

• Meetings

• Coordinate logistics, agendas and materials for internal and external meetings

• Administrative

• Support the CEO with administrative duties such as invoicing, budgeting
• Act as a main point of contact for the CEO; build relationships with employees, partners, etc.

Operations Responsibilities:

• Plan, organize, direct, coordinate and supervise the functions and activities of daytoday operations
• Maintain high standards of office maintenance, maintenance of all office equipment (copiers, fax machines, kitchen equipment, etc.), housekeeping in the office, and support construction and office expansion
• Manage operations vendor relationships; track vendor pricing, rebates, service levels
• Analyze process workflow, employee and space requirements and equipment layout; implement changes
• Forecast operational requirement budget and submit annual/monthly budget
• Assist Membership and Events departments as needed
• Serve as Secretary to Chamber Board of Directors
• Other duties as assigned

Greater Williamsburg Chamber of Commerce | 421 North Boundary Street | Williamsburg, VA | 23185


Job Type:
Part-time


Pay:
$ $25.00 per hour

Expected hours: 28 per week


Benefits:

• 401(k) matching
• Dental insurance
• Health insurance

Schedule:

• Monday to Friday

Experience:

Microsoft Excel: 1 year (preferred)
Microsoft Powerpoint: 1 year (preferred)


Ability to Relocate:

• Williamsburg, VA 23185: Relocate before starting work (required)

Work Location:
In person