Accounts Payable Clerk - Richmond, United States - Daniel & Company, Inc.

Description

Job Summary:

Administrative Assistant for Invoicing Owners and processing Subcontractors documents. Marketing materials to include Requests for Information, Requests for Proposals, Brochures, and Advertisements.


Supervisory Responsibilities:

This role does not have any supervisory responsibilities.


Duties/Responsibilities:

• Draft & Finalize Schedule of Values for Owner with info from P.M. & Subcontractors
• Draft & Finalize all Bills to Owners (process: markup monthly bill from Subcontractor invoices; then incorporate the PM added DCI cost; draft "Pencil" copy & send to Owner; Owner informs amounts they have accepted; then finalize an executed bill to Owner)
• Review all Change Order from Architects/Owners for approval by Daniel & Co.
• Draft/Finalize Close-Out Forms to Owner (ie., Substantial Completion, Certificate of Completion, etc.)
• Certified Payroll: When required by Owner. Record/Submit Daniel & Co. C.P. Receive/Review for Accuracy all Subcontractors C.P. & submit to Owner on monthly or quarterly basis
• Monthly SWaM Reporting as required on specific Projects by Owner
• Draft/Finalize Boiler Plates for Subcontracts for all Projects
• Draft and Finalize Subcontracts to Subcontractors for all Projects
• Receive/Review/Revise/Return Subcontracts to Subcontractors
• Receive/Code all contracted invoices from Subcontractors, and process to A/P when approved by Owner
• Request Subcontractor proof of Off-Site Stored Materials billed each month
• Send Invoice Reduction Memos to Subcontractors for billing amounts not approved by Owner
• End of Job: Reconcile balance owed Subcontractors, and process Lien Waiver to them
• Primary contact for subcontractors to include answering inquiries (billing, etc.), sending us information (COI, W9, Contractor's License, Vendor List, etc)
• Draft/Finalize/Send all Change Order/Purchase Orders to Subcontractors
• When Subcontracts returned from Subcontractors, process them with Daniel & Co. signature back to them
• Budgets for all CORs accepted in a Change Order by Owner
• Green Sheets for all Projects with list of all COR's approved by Owner
• Backup at front reception area when needed
• Order DCI Logo related supplies (business cards, proposal card stock, letterhead, etc.)
• SWaM Certification submission and renewals
• Misc.

Award Submittals (for Architectural Organizations, etc:
Golden Hammer; AIA-Virginia Society Honor, etc.

• General Office duties to include filing, copying, answering phones, etc.
• Draft/Compile/Finalize Proposals for RFIs, RFPs, etc.
• Draft/Finalize Brochures, Flyers, etc.
• Draft/Finalize Advertisements

Other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational and time management skills, attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Basic analytical, problem solving, math, and accounting skills
• Ability to work independently.
• Knowledge of Bluebeam pdf software, Sage Accounting System, and AIA Software a plus

Education and Experience:

• High school diploma or equivalent required; Associate's degree in office administration or related field preferred.
• At least one year of construction related accounting experience preferred.

Physical requirements include but are not limited to:

• Able to talk and hear, both in person, online/video and by phone.
• Able to use hands and fingers in a manner that allows for use of a keyboard and phone.
• Vision abilities required by this job include close vision.
• Able to lift & carry items up to 15 lbs.
• Able to work on a computer for extended periods of time.

Work environment:

The work environment is characteristic of a standard office environment. Electrical hazards related to frequent contact with office equipment.

Pay is commensurate with experience & qualifications.


Pay:
$50, $65,000.00 per year


Benefits:

• Dental insurance
• Life insurance
• Vision insurance

Experience level:

• 1 year

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to Relocate:

• Richmond, VA 23230: Relocate before starting work (required)

Work Location:
In person