Administrative Assistant - Rosenberg, United States - Fort Bend County

Fort Bend County

Verified Company

Rosenberg, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Overview:
Fort Bend County is ranked as one of the fastest growing counties in the nation.

We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home.

Our employees are the key to our success and the heartbeat of our foundation.

The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all.

Live Here Work Here

JOB SUMMARY:

Provides administrative support to Emergency Preparedness & Response division to ensure effective, efficient, and productive workflow.

Participates in planning of programs, grant deliverables, accounting, and policies or objectives for Fort Bend County Health & Human Services Department in the emergency preparedness and response division.

Responsibilities:

Provides administrative and clerical service and support to the department and Division.
Conducts payment and proper documentation for grant purchases, purchase orders, and budget reviews with division manager.
Process purchase orders, vendor payments, and reimbursements through county finance system (LAWSON, OnBase, and eCivis) while reconciling accounts. Follow up with the vendors, County's purchasing department.
Provides customer service to the public; Answers questions, directs to proper area or person.
Responsible for entering requisitions to obtain a purchase order when needed.
Runs monthly reports required by the County Auditor's office, as well as creates memos, reports and documents as needed for the department.
Assists in developing the department's annual budget.
Responsible for entering work orders when needed.
Monitor, order and manage department supplies and equipment.
Assist in coordinating and managing department schedules, calendars, and travel arrangements.
Receive and process Preplacement Form, Employee Action Forms, Badge form requests, equipment request form.
Participates in activities (essential employee status) and duties related to emergency management during a local state of disaster as directed by appropriate county managers.
Other duties as assigned by division manager.

Qualifications:

High School Diploma/GED. 2 years college or technical training in public health, biology, microbiology, or allied health preferred.
3 years of job related office/clerical experience.
Excellent computer, data entry and typing skills; working knowledge of spreadsheet, word processing and database software.
Excellent verbal and written communication skills, interpersonal skills, and the ability to deal effectively with others.
Ability to interpret policies and to implement procedures.
Strong bookkeeping and accounting skills preferred.
Organizational skills; ability to complete assigned tasks within tight deadlines and to prioritize own and others' work.
Maintaining confidentiality of business knowledge and employee information in the workplace.

SALARY RANGE:
$ $22.00 hourly based on qualifications

CLOSING DATE:
Upon filling position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation._